(W-848) | Office Assistant

(W-848) | Office Assistant

13 gen
|
Food and Agriculture Organization of the United Nations
|
Roma

13 gen

Food and Agriculture Organization of the United Nations

Roma

Organizational Setting



The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through its Strategic Framework by supporting the transformation to More efficient, inclusive, resilient and sustainable agri-food systems, for Better production, Better nutrition, a Better environment and a Better life, leaving no one behind.



The Infrastructure Services (CSLI) within the Logistics Division (CSL) are responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI also assists FAO Decentralized Offices in facilities maintenance, technical projects,

infrastructure activities and technically innovative systems to reduce their carbon footprint. CSLI also coordinates the special safety projects funded by the Italian Government, which involves upgrading the headquarters buildings to the current safety norms. In addition, it drives the implementation of Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices.



The post is located in the Infrastructure Services (CSLI) in FAO headquarters, Rome, Italy.



Main Purpose



The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.



Supervision Received/Exercised



The Office Assistant reports to a Programme Officer, P-4 and receives guidance from an Office Assistant, G-5.



He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.



Working Relationships



The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.



Key Functions/Results



- Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation;

- Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units;

- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format;

- Set up and maintain office files and reference systems according to standard procedures;

- Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems;

- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.

- Assist with arranging for travels: organize transport, logistics, accommodation, documents;

- Ensure availability of office supplies and appropriate maintenance of office equipment;

- Perform other duties as required.



Impact Of Work



The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.



______________________________________________________________________________________________________



CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING



Minimum Requirements



Education: Secondary School Education



Experience: Two years of relevant experience in office support work



Languages: Working knowledge (Level C) of English and limited knowledge (Level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish).



IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment



Competencies



- Results Focus

- Teamwork

- Communication

- Building Effective Relationships

- Knowledge Sharing and Continuous Improvement



Technical Skills



- Knowledge of the communication and documentation standards

- Knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies

- Knowledge of the organizational structure



Desirable Qualifications And Skills



- Working knowledge (Level C) of another FAO language (Arabic, Chinese, French, Russian, Spanish)

- Limited knowledge of Italian

- Experience with finance/ budget-related support work; maintenance of accounts and processing of procurement/ finance/ budget-related transactions

- Knowledge of the organizational structure



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Puoi trovare l'offerta di lavoro originale su Kit Lavoro:
https://www.kitlavoro.it/lavoro/30055203/w-848-office-assistant-roma/?utm_source=html

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