Proposal Manager (Vicenza)

Proposal Manager (Vicenza)

ABOUT THE ROLE

Officina Stellare is an Italian company at the forefront of aerospace innovation. We specialize in the design and manufacturing of high-precision optical systems for space, scientific, and industrial applications. Joining our team means contributing to cutting-edge technologies in a dynamic, collaborative environment where your ideas and expertise help shape the future across diverse sectors.

As Proposal Manager, you will be responsible for coordinating, preparing, and submitting proposals for both institutional and commercial projects. You will play a pivotal role in securing strategic opportunities by managing the entire proposal lifecycle—from bid analysis to final submission and contractualization.

WHAT YOU’LL DO

- Report to the Head of Proposals and the Business Development Lead for your domain.
- Manage the full bidding process: analyze documentation, engage with customers, draft and validate proposals, and support negotiation and contract finalization.
- Organize and oversee the proposal preparation process, ensuring parallel workflows and full compliance with company procedures, customer procurement rules, regulatory standards, export conditions, and contractual requirements.
- Collaborate with internal and external stakeholders to gather necessary inputs, working closely with technical and operational teams to define solutions and architectures aligned with bid objectives.
- Maintain and update the company’s sales, marketing, and proposal databases in accordance with established processes and standards.
- Contribute to the continuous improvement of proposal management practices and the development of the company’s knowledge base.
- Coordinate, prepare, and submit proposals for institutional and commercial projects.

WHAT YOU’LL BRING

- Master’s degree in Engineering, Physics, or other technical-scientific disciplines.
- At least 2 years of experience in proposal management, bid management, or sales engineering—preferably within aerospace, defense, or high-tech industries.
- Strong ability to analyze and interpret complex technical specifications.
- Solid understanding of pricing strategies, budgeting, and cost-agevolazioni analysis.
- Awareness of risk management principles and the ability to assess and mitigate impacts.
- Excellent communication, planning, and organizational skills.
- Fluency in English.
- High attention to detail and precision.




- Proactive and collaborative mindset.
- Ability to prioritize and manage multiple proposals, including non-standard processes and deliverables.
- Capacity to perform effectively under tight deadlines and in fast-paced environments.

NICE TO HAVE

- Familiarity with ECOS.
- Knowledge of national and international tendering procedures.
- Experience with optical systems.

ADDITIONAL INFORMATION

- Contract: Permanent
- Location: Sarcedo, Vicenza (Italy)
- Working hours: Full-time, hybrid work model as per internal policy

Our Business Services division provides significant support to all areas of the company, making efficient operations and sustainable growth possible.

- Administration & Finance. This department oversees all financial operations, ensuring compliance with all relevant regulations and providing financial guidance to support informed decision-making across the company. This includes commercial planning and analysis, treasury management, and risk management.
- Supply Chain Management. Our global supply chain organization sources best quality components from a diverse network of suppliers worldwide. We manage the entire procurement process, ensure timely delivery, competitive pricing, and the highest quality standards.
- Business Development. This dynamic team identifies and pursues new market opportunities, executes strategic partnerships, and leads business progression. They conduct market research, analyze competitive landscapes, and implement go-to market strategies to expand business and increase market share.
- Program Management. Our program managers coordinate complex projects. They employ rigorous project management methodologies, effectively manage risks and issues, and guarantee clear communication and collaboration across all project stakeholders.
- Quality Assurance. This department is dedicated to make sure that our products consistently meet the greatest quality standards. They implement and maintain accurate quality control throughout the entire product life cycle.



This includes conducting thorough inspections, implementing corrective and preventive actions to make sure customers are satisfied.
- Human Resources. This department plays a critical role in attracting, developing, and retaining top talent. We strive to foster a positive and inclusive work environment that supports employee growth and well-being.
- Marketing and Communication: essential to showcase and bring testimonies about the company growing success, this department plays a vital role in promoting the business and mission of Officina Stellare. Serving as the face of the company, it coordinates and produces all materials representing the business. It is the Marketing Department’s job to reach out to prospects, customers, investors and/or the community, while creating an overarching image that represents the company in a positive way.

By providing essential support in these key areas, our Business Services division empowers all departments within the company to achieve its goals and drive overall organizational success.

Our application process

We’re excited that you are considering joining us at Officina Stellare.

We understand, applying for a new role can be overwhelming sometimes, so we have outlined each step of our process – from submitting your online application through to joining Officina Stellare.

Apply online

Submitting your application online is simple. Fill in the form with your data and updated profile. Drop us a line telling us what motivates you in applying for that specific job position and send it through.

Interviews

If your application passes the initial screening, a recruiter will contact you to further discuss your application. A suitable time will be arranged, this will be held either on Microsoft Teams or in person and will be approximately 1 hour long. The process may differ slightly depending on the role, and you will be asked to attend between 2-3 interviews before a job offer is made. Interviews are not only for our team to greater understand your experience, they also allow you to ask any additional questions you may have about the company and the role. To ensure a fair process for all, our hiring managers go through inclusive hiring training.

Time for decision

If you have been successful, our team will make a job offer and further steps will be discussed.

📌 Proposal Manager (Vicenza)
🏢 Officina Stellare
📍 Vicenza