It's a great opportunity to join our HR team in Milan. We are looking for an HR Operations & Payroll who will support employees and provide key services throughout their lifecycle within the company, from onboarding through to the offboarding process, in compliance with internal policies and procedures and in line with local laws and regulations.

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Main duties and responsibilities

Payroll & Administration

Manage end-to-end monthly payroll cycle (data collection, coordination with provider, payslip review, closing)

Monitor and manage attendance and timesheets via Zucchetti, ensuring data accuracy and resolving discrepancies

Liaise with payroll providers, Finance, and external consultants to ensure compliance and timely processing

Oversee employee benefits and pension funds, ensuring correct contributions and payments

Prepare HR reports and payroll-related analysis (e.g., overtime, absences, trends) for Managers

Ensure compliance with Italian labor law requirements and administrative deadlines (contracts, tax, reporting)

Support employees on payroll, benefits, and HR administrative matters, including onboarding guidance

Manage leave, absences, and returns from long-term leave, in coordination with Managers

Maintain HR documentation, systems, and employee records, ensuring accuracy and confidentiality

Contribute to HR policies, internal communications, and continuous process improvements

New Joiners

Support in defining compensation packages and preparing offer letters in line with payroll and onboarding timelines

Act as the main point of contact for candidates' post-offer and coordinate onboarding activities

Manage employee lifecycle processes in SuccessFactors (onboarding, changes, offboarding) in coordination with HR, Recruitment,



and IT

Oversee onboarding communication, HR induction, and integration of new joiners

Track probation periods, contract renewals, and key deadlines, liaising with Managers and labor consultants

Ensure compliance with local regulations and collective agreements, including mandatory employee documentation

Insurance & Benefits

Manage health insurance and accident policies (renewals, premiums, claims statistics, employee records)

Support employees with insurance-related queries and claims, coordinating with brokers

Manage partner health insurance, Long-Term Care (LTC), and life insurance policies

Review policy endorsements and ensure data accuracy

Manage professional accident insurance and claims process

Liaise with international teams regarding Professional Indemnity Insurance. xlwpduy

Track vendor contract deadlines and renewals

Manage annual tax assistance services (CAF 730)

Coordinate with external providers (e.g., Jobfarm) for job postings and training programs

Organize annual vaccination campaigns and medical appointments

Arrange medical visits for new hires

Manage PEC (certified email) renewals and monitoring

About you

Proven experience in payroll and HR administration, with end-to-end payroll process management

Strong working knowledge of Zucchetti time & attendance system

Experience liaising with external payroll providers and labor consultants

Solid understanding of Italian labor law and payroll compliance requirements

Proficiency in HR systems (e.g., SuccessFactors) and Microsoft Excel

High attention to detail, strong organizational skills, and ability to manage multiple deadlines while supporting employees effectively

We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

📌 HR Operations & Payroll (Milano)
🏢 Dla Piper
📍 Milano