DEADLINE FOR APPLICATIONS

2 August 2026-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

SHORT TERM’s NAME: Alessia Becchetti JOB TITLE: Business Support Assistant

TYPE OF CONTRACT: Short Term G-3

UNIT/DIVISION: Communications & Media Office, COM

DUTY STATION (City, Country): Rome/Italy

DURATION: 03 August 2026 – 03 October 2026

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Under the supervision of the Resource Management Lead within the Communications & Media Office (COM), the Business Support Assistant will provide administrative and operational support in the areas of travel, human resources, and general office management to ensure the smooth functioning of divisional activities.

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Travel Management: Through the corporate travel platform (WeTravel), raise Appointment and Repatriation travel for International Consultants, TDY assignments and Duty Travel.





 Process travel authorizations (TAs), including air ticket issuance, DSA, and hotel arrangements as required.

 Monitor and ensure timely settlement of travel-related payments and respond to travel-related queries.

 Maintain an updated travel tracking spreadsheet, including travel dates, budget codes, and costs.

2. Assist in the preparation of the Appointment/Re-appointment requests for consultants.

 Assist in drafting and formatting HR documentation (HR-071 forms, TORs) and coordinate approvals and signatures by the hiring managers and the Director

 Regular update of Consultants’ spreadsheet with relevant JR no. and contract details

3. Divisional MSLS Focal Point, managing the full process at the end of each month for all International Consultants, upon confirmation via email of their attendances/absences and submission of their attendance sheet in Workday.

4. Divisional Focal Point for Consultant separation processes.

 Ensure that the process is thoroughly processed within the NTE date by all Units, ensuring completion of the Separation Clearance Form, PACE.

5. Other Administrative Tasks:

 Provide support for IT asset management (laptops, mobile devices, Ipads etc.), including inventory tracking and registration in Wings/Gems systems.

 Provide occasional front office support and assist with meeting scheduling and calendar management, as needed.

 Perform other administrative duties as required.

- Maintain WAE Consultants’ monthly working days on an Excel spreadsheet for budget purposes. In addition, maintain the REG Consultant’s spreadsheet regularly updated.
- Respond to routine Administrative and HR queries on BIS, contractual dates, separation process to provide a timely and accurate response to COM staff.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Secondary School education.

Experience: Minimum of three (3) years of relevant administrative experience.

Knowledge & Skills:

- Strong organizational skills and attention to details;
- Ability to work independently;
- Strong interpersonal skills and the ability to work effectively with people from diverse national and cultural backgrounds;
- Knowledge of Workday, WeTravel systems;
- Familiarity with WFP / UN systems is highly desirable.

Languages: Excellent written and spoken English.

Working Arrangements: Full-time presence at WFP Headquarters in Rome.

WFP LEADERSHIP FRAMEWORK





WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]

NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

- All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
- We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
- If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
- At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
- Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

📌 Business Support Assistant (Roma)
🏢 UN World Food Programme WFP
📍 Roma