Vaultica is a fast-growing pan-European data centre platform supporting critical digital infrastructure across Europe. As we continue to expand our operations, we are strengthening our Finance organization and are now looking for a dedicated Accounts Payable Specialist to join our team in Milan.

This is an exciting opportunity for a finance professional who enjoys working in a dynamic, international environment and wants to play an active role in building efficient and scalable finance processes. You will be responsible for managing the end-to-end accounts payable function in Italy while supporting the transition of AP operations from an outsourced model to an in-house finance team.

The Opportunity

As our Accounts Payable Specialist, Italy, you will ensure the smooth and accurate processing of supplier invoices, payments, and reconciliations while maintaining strong financial controls and compliance standards.

Working closely with colleagues across Finance, Procurement, and external suppliers, you will contribute to process improvements and help establish best-in-class AP operations.

Key Responsibilities

Accounts Payable Operations

- Process supplier invoices accurately and efficiently in Oracle NetSuite
- Execute payment runs in accordance with agreed payment terms and internal approval workflows
- Reconcile supplier statements and resolve invoice discrepancies with vendors and internal stakeholders
- Maintain and update vendor master data, ensuring accuracy and strong data governance

Month-End & Financial Control

- Support month-end closing activities, including AP accruals, prepayments, and balance sheet reconciliations
- Prepare AP ageing reports and provide analysis and insights to the Controller
- Ensure compliance with VAT regulations and local statutory requirements




- Maintain strong internal controls and accurate financial records

Process Development & Transformation

- Support the transition of accounts payable activities from external service providers to internal operations
- Collaborate with Procurement teams to ensure compliance with purchase-to-pay and three-way matching processes
- Identify opportunities to improve AP processes, automation, and NetSuite workflows
- Contribute to continuous improvement initiatives that enhance efficiency and operational excellence

About You

We are looking for a structured, proactive, and detail-oriented professional who enjoys taking ownership and working collaboratively across functions.

You bring

- 2–3 years of experience within Accounts Payable or transactional finance
- Experience processing high volumes of invoices, preferably within a multi-entity environment
- Experience with Oracle NetSuite or a similar ERP system is an advantage
- Good understanding of VAT regulations and statutory accounting requirements in Italy
- Strong analytical skills and excellent attention to detail
- A service-minded approach with strong communication and stakeholder management skills
- Proficiency in Microsoft Excel and the wider Microsoft Office suite
- Fluency in English, both written and spoken

Why Join Vaultica?

- Be part of a rapidly growing European infrastructure company
- Gain exposure to a complex, international finance environment
- Play an active role in shaping and improving finance processes
- Work alongside experienced finance professionals in a collaborative culture
- Enjoy opportunities for professional development and long-term career growth

If you are looking for a role where you can make a tangible impact while developing your career in a fast-growing organization, we would love to hear from you.

📌 Accounts Payable Specialist, Italy - Vaultica Data Centers (Milano)
🏢 Vaultica Data Centers
📍 Milano