Event Coordinator Reports directly to: Director of Sales & Distribution
Overall Job Purpose The Event Coordinator supports the planning and execution of meetings, conferences, and special events, ensuring a seamless guest experience aligned with Marriott brand standards. The role works closely with Sales, Banqueting, F&B;, and Front Office teams to deliver high-quality, well-organized events. It includes managing event logistics from initial inquiry to post-event follow-up, coordinating room setups and audiovisual needs, and maintaining clear communication with internal departments and external vendors. The Event Coordinator also supports administrative tasks such as proposals, contracts, billing, and event documentation, ensuring accuracy and adherence to Marriott procedures. Knowledge of hotel operations and event procedures
Proficiency with event management systems and MS Office and Opera
Fluent English; additional languages are an advantage
Event coordination — Assist with planning, setup, and on‑site execution of corporate and social events.
Operational planning — Coordinate room setups,



AV requirements, timelines, and interdepartmental communication.
F&B; liaison — Work with the F&B; team on menus, service flow, and quality standards.
Quality control — Monitor event execution, anticipate issues, and ensure guest satisfaction.
Administrative tasks — Support proposals, contracts, billing, and post-event follow-up.
Previous experience in event roles within 4/5‑star hotels or MICE environments
Event Planning — Support the coordination of meetings, conferences, and special events from initial inquiry to execution.
F&B; Collaboration — Work closely with the Food & Beverage team to confirm menus, service flow, and brand‑standard delivery.
On‑Site Supervision — Oversee event operations, anticipate issues, and ensure a smooth guest experience.
Quality Assurance — Monitor adherence to Marriott brand standards and ensure guest satisfaction throughout the event lifecycle.
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📌 Event Coordinator (Italia)
🏢 Hosco.com
📍 Italia