Job Summary
Are you an organized and proactive professional who enjoys supporting office operations and keeping everything running smoothly? IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. The role is based in Milano, Italy (onsite). Be part of a collaborative, supportive and fast-paced team where we can achieve great results and create a positive workplace experience.
Responsibilities
- Support the daily operations of the office to ensure a smooth and efficient environment
- Coordinate office logistics, supplies, and vendor relationships
- Manage invoices, track payments, and support basic finance and administrative processes
- Liaise with external suppliers and internal teams for billing and operational matters
- Organize meeting rooms, events, and internal activities
- Provide general administrative support to the team
- Handle incoming and outgoing mail and deliveries
- Act as a point of contact for employees’ office-related needs
- Support reception duties (welcoming visitors, handling calls)

Qualifications




- Previous experience in office support, administration, or similar roles
- Strong organizational and multitasking skills
- Good communication and interpersonal abilities
- Proactive, hands-on, and solution-oriented mindset
- Attention to detail and reliability
- Ability to manage administrative and finance-related tasks (invoicing, tracking)
- Basic knowledge of MS Office
- Fluency in Italian and good level of English

Desirable Extras
- Experience in an international company
- Exposure to finance or accounting administrative tasks
- Strong customer service and problem-solving mindset

Benefits
- International and inclusive work environment
- Supportive and collaborative team
- Varied role with exposure to different functions
- Salary range: 24,000 EUR + benefits (approx. 27,356–39,080 EUR)
- Health, wellbeing, and work-life balance support

Equal Employment Opportunity
We consider all qualified candidates equally

📌 Receptionist, Office Assistant (Italia)
🏢 IFF Italy
📍 Italia