Position Details
Location: 515 N 51st Ave Phoenix Arizona, 85043
Starting Pay: $28.00 per hour
Provide senior level administrative support directly to the Vice Presidents and/or Senior Vice Presidents. May also provide administrative support for additional assigned departments, as needed.
Responsibilities
- Reconcile and verify accuracy of vendor invoices, receipts, and credit card statements.
- Function as department liaison and first point of contact.
- Maintain executives' calendars by preparing agendas and scheduling meetings, conferences, teleconferences and travel/itineraries.
- Maintain executives' contacts and send bulk communications to contacts as needed.
- Communicate with vendors, and provide assistance in coordination of all department‐specific events.
- Take notes in meetings to ensure accurate information is recorded for executive team.
- Follow up on any action items assigned to individuals.
- Create and/or write routine reports and correspondence.
- Back‐up other team members, as needed.
- Perform other related duties, as assigned.

Qualifications




- Minimum of five (5) years' experience as an administrative professional in a corporate setting, preferably with VP level and above.
- Must type a minimum of 60 words per minute.
- Must be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
- Strong written, verbal, and interpersonal communication skills, including electronic media and e‐mail.
- Ability to read, edit, and interpret complex documents, both electronically and in hard copy, to create a clear audit trail.
- Ability to work independently on assigned tasks and accept direction on given assignments.
- Ability to multi‐task effectively and deal with frequent changes, delays, or unexpected events.
- Manage time well, meet deadlines, and prioritize multiple tasks.
- High attention to detail and accuracy.
- Demonstrate high level of professionalism and relate comfortably to people in all levels of the organization.
- Maintain high le

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