To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **OVERVIEW** The Junior HR & Office Coordinator’s primary purpose is to effectively assist the office and employees through greeting and assisting all on-site visitors, handling all in-coming phone calls, efficiently managing supply inventory, facilities, and vendors, planning internal events and meetings, assisting with People Success duties, and other office related projects/duties as assigned. **MAIN DUTIES**: - Support global HR administrative tasks, including data entry, document preparation, and HR task coordination.
- Coordinate travel arrangements, lead onboarding processes for new employees, and manage tasks in Workday.
- Oversee incoming shipments and ensure timely organization of outgoing mail and shipping.
- Supervise and maintain office equipment, taking the lead in vendor management and maintenance.
- Manage inventory for office, kitchen, and shipping supplies,



and collaborate with building management to ensure facility maintenance and adherence to safety protocols.
- Act as the primary point of contact for office visitors, ensuring a welcoming reception area and handling incoming calls with professionalism. **REQUIREMENTS**: - Associate degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience. **PREFERRED QUALIFICATIONS**: - Bilingual proficiency in Italian
- German language skills would be a plus
- Technical proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, and Teams.
- Familiarity with Workday a plus.
- Experience with invoicing would be ideal.
- Ability to learn new programs quickly.
- Capacity to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Capability to work in a fast-paced environment and to adapt to frequent change.
- Proven ability to work creatively and analytically in a problem-solving environment.
- Be a motivated self-starter with strong multi-tasking abilities. **ONLY CVs IN ENGLISH WILL BE CONSIDERED.

📌 Junior HR & Office Coordinator (Milano)
🏢 Welocalize
📍 Milano