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Job Opportunity: Regional Overseas Administrative Associate
Location: Vicenza, Italy
Start Date: October 1, 2026
Schedule: Tempo parziale (15-20 hours/week)
Position Overview
The Regional Overseas Administrative Associate will support the operational and programmatic functions of USA Girl Scouts Overseas (USAGSO). This role is responsible for assisting with various administrative, logistical, and coordination tasks, ensuring smooth and effective operations for Girl Scouts worldwide. The role provides support to staff and volunteers. It requires a high level of organization, attention to detail, and the ability to manage multiple priorities while fostering a positive and efficient work environment.
Key Responsibilities
- Administrative Support: Provide general administrative support for the North Atlantic office. Manage office inventory by keeping inventory organized, accurately recording inventory supply, and identifying replenishment needs.



Lead all mailings from the North Atlantic office by preparing and mailing packages to members and staff, including awards, rewards and incentives, product program materials, retail items, and other USAGSO materials. Coordinate and distribute USAGSO’s weekly staff newsletter. Provide support to the Finance and Administrative Associate, as needed, including managing petty cash.
- Product Program Logistical Support: Support the logistics and operational needs of the annual Girl Scout Cookie Program, including but not limited to coordinating the distribution of cookies, arranging cookie transportation, creating, distributing, and following up cookie invoices, tracking and communicating Girl Experience rewards and prize drawings.
- Membership Support: Provide as needed support to the North Atlantic Membership team.

Qualifications
- At least 2 years of experience in administrative support or project management, preferably in an international context.
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📌 Regional Overseas Administrative Associate (Italia)
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