Location: Vignate, Italy (Hybrid) We are looking for a proactive, detail-oriented, and operations-driven HR Administration Specialist who can confidently manage Time & Attendance (T&A;), payroll processes, and HR administration activities.

What You Will Do

- Collect, verify, and consolidate monthly payroll inputs (salary variables, attendance records, absences, overtime, allowances, etc.).
- Monitor and validate data from T&A; systems, ensuring accuracy, completeness, and compliance with company policies and applicable regulations.
- Support the validation of pre-payroll drafts and final payroll outputs, identifying discrepancies and contributing to their resolution.
- Collaborate with the international Payroll team, managing tickets, escalations, and follow-up actions.
- Contribute to the preparation of standard and ad hoc reports (labor costs, FTEs, absenteeism, overtime, etc.).

Administrative Support for Labor Relations

- Preparing documentation, reports, and data analyses for meetings with employee representatives and trade unions (RSU/RSA).
- Developing calculations, simulations, and datasets to support negotiations and internal reviews.
- Assisting in the preparation of materials for second-level bargaining and joint committee meetings.

Requirements

- English: B2–C1 level, with the ability to work effectively with international stakeholders on a daily basis.
- 1–3 years of experience in HR administration, with a focus on payroll and/or T&A; processes.




- Experience working with external payroll providers and managing monthly payroll cycles.
- Good knowledge of Excel and HRIS systems.
- Basic knowledge of the Metalworking National Collective Labor Agreement (CCNL Metalmeccanico) or a similar collective bargaining agreement is considered an advantage.

Mindset

- Ownership: You take responsibility for operational activities and deliver results with accountability.
- Accuracy and attention to detail: You understand the importance of data quality and precision.
- Bias for action: You work efficiently, stay organized, and consistently meet deadlines.
- Problem‑solving mindset: You identify issues proactively, propose solutions, and contribute to process improvements.
- Collaboration: You build effective working relationships with colleagues and diverse international stakeholders.

Why This Role Is Special

- Real, visible impact: You will contribute to critical processes (payroll, HR data, and compliance) that support the entire organization.
- Professional growth: You will build strong expertise in HR administration, payroll, and labor relations.
- Challenging environment: You will work in a dynamic, international, multi-site organization where learning and development opportunities are abundant.
- Meaningful contribution: Every activity you manage will enhance the employee experience and improve the effectiveness of HR processes.

CBA : CCNL Metalmeccanico Industria

Salary range: 20900 - 37030 €

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📌 HR Administrator (Vignate)
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