Role Description

We are looking for a precise, organized, and reliable person to independently manage all administrative activities of our office. The successful candidate will be the key contact person for all back-office administrative operations.

Key Responsibilities

- Issuance and control of incoming and outgoing orders and invoices
- Control of payments, collections, and deadline monitoring
- Document archiving (physical and digital) and records management
- Preparation of monthly administrative reports for management
- Close coordination with operations and sales departments
- Preparation of documents
- Ensuring compliance with regulatory and fiscal obligations
- Coordination with customers and forwarders
- Management of qualifications and relationship with key suppliers

Required Qualifications

- Bachelor's degree in finance, Administration, or related field




- Minimum 3-5 years of experience in administrative roles
- Excellent knowledge of Italian accounting standards (VAT, Electronic Invoicing)
- Proficiency with management software and Microsoft Office
- Accuracy, organization, and ability to work under pressure
- Discretion and reliability in handling sensitive data
- Good communication skills and ability to work in a team
- Fluency in English, command of Spanish will be a plus

What We Offer

- Professional and collaborative work environment
- Opportunities for growth and increased responsibility
- Competitive salary based on experience
- Additional benefits: welfare programs, partial remote work, bonuses

📌 Administrative Manager (Firenze)
🏢 Blackstone Industrial Services
📍 Firenze