Your New Company
Our client is a globally recognized consulting and professional services firm, renowned for delivering complex and innovative projects across the built environment, infrastructure, engineering, sustainability, and advisory sectors. With a strong international presence and a collaborative culture, the company is committed to shaping a more sustainable future through excellence, innovation, and multidisciplinary expertise. The Milan office offers a dynamic and international environment where professionals work closely with colleagues and stakeholders across multiple countries and business units.

Your New Role
As a Personal Assistant, you will provide proactive and high-level support to senior leadership, acting as a key coordination point across internal and external stakeholders. You will play a crucial role in ensuring the smooth management of daily activities, priorities, communications, and administrative processes.

Key responsibilities include:

- Managing complex and constantly evolving calendars for senior directors;
- Coordinating national and international travel arrangements;
- Organizing internal and external meetings, ensuring seamless coordination among multiple stakeholders;
- Acting as a primary point of contact for clients, senior leaders, and internal teams;
- Building strong relationships with colleagues and Executive Assistants at both local and international levels;
- Supporting the organization of team meetings and company events;
- Anticipating business needs, priorities, and potential challenges while proposing improvements and solutions;
- Preparing, formatting, and reviewing documents and presentations according to company standards;
- Managing large volumes of information while meeting tight deadlines;




- Providing occasional support to front-office activities and ensuring a professional experience for visitors and clients;
- Supporting senior leadership in daily administrative and organizational activities.

What You'll Need to Succeed

- At least 5 years of experience as Executive Assistant, Personal Assistant, or in a similar high-level support role;
- Proven experience supporting senior management within structured and international environments;
- Excellent communication skills in both Italian and English;
- Advanced knowledge of Microsoft Office applications;
- Strong organizational and planning skills, with the ability to manage multiple priorities simultaneously;
- Ability to work effectively under pressure and within tight deadlines;
- High level of discretion, professionalism, and confidentiality;
- Strong stakeholder management and interpersonal skills;
- Proactive mindset with excellent problem-solving capabilities;
- Adaptability, flexibility, and ability to thrive in a fast-paced environment;
- High attention to detail and commitment to quality.

Additional European languages such as French, Spanish, or German will be considered a plus.

What You'll Get in Return

- The opportunity to join a globally recognized and highly respected consulting organization;
- Exposure to an international and multicultural working environment;
- Direct collaboration with senior leadership and strategic stakeholders;
- Ongoing learning and professional development opportunities;
- A collaborative, inclusive, and people-oriented company culture;
- Flexible working arrangements and wellbeing initiatives designed to support work-life balance;
- An annual public transport subscription, life and accident insurance, a healthcare plan, an Employee Assistance Program, and professional memberships.
- RAL 30-42K

Retribuzione: €30.000,00 - €42.000,00 all'anno

Sede di lavoro: Di persona

📌 Personal Assistant Protected Categories (Law 68/99) (Italia)
🏢 Hays
📍 Italia