About Us
Techproject is an engineering firm specializing in BIM design, certified to the PDR74 standard, for buildings and infrastructure. We work on projects throughout Italy and abroad, from hospital and school design to major infrastructure projects (roads, railways, airports).Administrative Secretary
Position Open
: Administrative Secretary
Techproject S.R.L.
is an engineering firm based in Rome, operating nationally and internationally in the design, construction management, safety, and management of complex projects in the infrastructure, transportation, and civil construction sectors.
With a highly qualified multidisciplinary team, it provides integrated services that cover the entire life cycle of the project—from planning to detailed design, from managing the authorization phases to supporting implementation—ensuring technical quality, innovation, and complete client satisfaction.
As part of the ongoing strengthening of its organizational structure, the company is seeking an
Administrative Secretary
to join its operations team.
Role Description
The candidate will be responsible for managing general secretarial and administrative support activities, contributing to the proper functioning of company operations and operational coordination between internal offices, customers, and suppliers.
Specifically, the candidate will perform the following tasks:
Support with basic administrative and accounting activities:
Recording of active and passive invoices;
Accounting records;
Bank reconciliations and collections/payments management;
Monitoring of collections and supplier payment schedules, including checking due dates and supporting payment planning;




Support with all routine administrative and tax obligations;
Document archiving and management of administrative procedures;
Management of the switchboard, correspondence, and company communications;
Welcoming customers, suppliers, and visitors;
Arranging and managing appointments, meetings, and travel;
Archiving and managing paper and digital documentation;
Support in preparing reports, minutes, and company documentation;
Management of stationery orders and relationships with external suppliers and services;
Operational support for various company functions.
Requirements
Diploma or Bachelor's degree;
At least
3 years
of experience in a similar role, preferably in structured companies or professional firms;
Excellent knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint);
Good organizational, interpersonal, and problem-solving skills;
Accuracy, reliability, and confidentiality;
Ability to prioritize and work well in a team;
Proficiency in English is a plus.
Workplace
Workplace:
Rome, Italy (office-based)
Contract type
Classification and compensation will be commensurate with the candidate's experience and skills.
How to Apply
Send a detailed CV with a project portfolio to: ******
Interview Process
Telephone Screening (30 min)
Technical Interview + Software Testing (1 hour)
Meeting with the Team (30 min)
Response Time:
5 Business Days Guaranteed
Why Choose Techproject?
Challenging Projects:
Work on projects that will last for decades
Technology:
Up-to-date software, high-performance workstations
Work-Life Balance:
Flexible hours, no systematic overtime
Young Team:
Average age 28, dynamic environment
Rapid Growth:
Promotions based on results, not seniority
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