Job Description

Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Role

This is a full-time role for an administrative assistant fluent in both Italian and English to provide coverage to the Private Wealth Management team in Milan.

Job Summary & Responsibilities

- Maintain complex and extremely detailed calendars across multiple time zones, including senior-level internal/external meetings and conference calls; prioritize client meeting requests and related logistics – respond and follow up on requests in a timely manner.
- Coordinate a high volume of travel arrangements, including visa procurement when applicable, and process expense reports in a timely manner.
- Adhere to compliance regulations and obtain the relevant approvals.
- Manage a high volume of phone calls and interact with high-level business leaders and clients in a professional and effective manner.
- Support general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc.), ad-hoc projects or facilities management as needed.
- Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly.




- Act as an integral member of the team; maintain a high level of awareness of current priorities and support required.
- Provide flexibility to support assistant colleagues and cover when necessary.

Qualifications

- Exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
- Exhibit excellent interpersonal and communication skills, both written and verbal; communicate consistently and professionally with people at all levels across the organization.
- Display extreme attention to detail and organizational skills, with the ability to prioritize tasks.
- Be a quick learner and self-starter with excellent anticipation skills.
- Act as a proactive problem solver and independent thinker; follow up as often as necessary.
- Work well under pressure while maintaining high standards, adapting to unexpected events, and multi-tasking in a dynamic, deadline-driven environment.
- Be adaptable to new technologies; familiar with Microsoft Office Suite, including MS Word, Excel, PowerPoint and Outlook.
- Have additional familiarity with AI software, including Microsoft CoPilot, preferred.
- Demonstrate the highest degree of integrity, professionalism, and diplomacy.
- Be familiar with travel & expense platforms such as SAP Concur or American Express Global Business Travel.
- Be a supportive team player with a positive attitude, enthusiastic about building team cohesion.
- Possess at least 3‑5 years of administrative assistant experience, preferably from a banking or financial services background.

Candidate

Candidate must be located onsite in the Milan office as this role is fully onsite.

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📌 AWM Management, Administrative Assistant, Milan (Turbigo)
🏢 Goldman Sachs
📍 Turbigo