ph3Shape a future with purpose at Arup in Milan /h3 pArup's purpose, shared values, and collaborative approach have set us apart for 80 years, guiding how we shape a better world.
/p h3The Opportunity /h3 pAn exciting opportunity has arisen in our Milan office for an experienced Executive Assistant to provide meaningful, proactive and high-level support to our senior directors, managing competing priorities and acting as a key coordination point across leadership.
This role requires a high level of confidentiality, initiative, curiosity, sound judgement and influencing skills, along with excellent communication, planning, and organizational capabilities.
/p h3As a Personal Assistant At Arup, You Will /h3 ul liManage complex and dynamic diaries, coordinating travel arrangements, and organizing internal and external meetings both in Italy and overseas, ensuring alignment across multiple stakeholders /li liProactively anticipate needs and priorities, identify process improvements, provide ongoing feedback, support effective decision-making where appropriate.
/li liAct as a key point of contact for clients, senior stakeholders, and Internal teams.
/li liLiaise with staff and other personal assistants both nationally and internationally.
/li liOrganize internal team meetings, book meeting rooms, ensuring high-quality delivery and experience.
/li liWork on your own initiative and as part of a team managing a broad range of administrative Responsibilities to a consistently high standard.
/li liProvide occasional support to front-of-house operations when required, ensuring an efficient and professional first point of contact for clients and staff.
/li liFormat of documents produced by others to company guidelines and handling large quantities of information, often working within tight deadlines.
/li /ul h3Does this role inspire you?
/h3 pWe are looking for someone proactive and dynamic.
Ideally, you'll bring: /p ul liPrevious experience (+5 years)



at an executive level with a proven record of excellent Executive /Personal Assistant skills in both Italian and English.
/li liResponsive, adaptable, and flexible in meeting changing business needs and priorities.
/li liMeticulous organisational skills with the ability to prioritise effectively, work to tight deadlines, and remain calm under pressure.
/li liExcellent knowledge of MS Office software.
/li liHigh level of Italian (C1).
/li /ul h3We Also Value /h3 ul liHigh level of personal integrity and professionalism.
/li liStrong stakeholder management and interpersonal skills.
/li liAbility to prioritise, solve problems and operate effectively in a fast-paced environment /li liAttention to detail and commitment to quality /li liAdaptability and ability to work in, dynamic, evolving environment.
/li liAbility to build highly collaborative and inclusive working relationships.
/li liAdditional foreign languages (French, Spanish, German...) are a plus, reflecting an international working environment /li /ul h3Conditions /h3 ul liImmediate incorporation /li /ul h3Why Arup?
/h3 pAt Arup, we believe in investing in our people and supporting their growth from day one.
As a trust-owned company, we're driven by our purpose and values, creating a collaborative and rewarding environment for our employees.
/p h3Benefits That Work For You /h3 ul liProfessional Growth Development: Kickstart your career with our structured graduate development program, agevolazioni from continuous learning opportunities, and receive guidance from experienced mentors.
/li liGlobal Opportunities:



Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
/li liFinancial Well-being Ownership: Receive a competitive graduate salary and benefits package and share in Arup's success through our global profit-sharing program.
/li liWellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.
/li liEquality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver.
We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.
/li /ul pAt Arup, you belong to an extraordinary collective where individuality is encouraged.
Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas.
You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.
/p pWe are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us.
We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.
/p pWe welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic.
We are committed to making our recruitment process and workplaces accessible.
If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance.
We're happy to help.
/p h3Do you want to join us in shaping a better world?
/h3 /p #J-*****-Ljbffr

📌 Personal Assistant (Milano)
🏢 Arup
📍 Milano