The Logistics Coordinator is responsible for managing and coordinating end-to-end logistics operations, including import/export processes, transportation arrangements, and documentation control. This role ensures timely and cost-effective delivery of heavy machinery and spare parts, while maintaining compliance with international trade regulations and supporting business operations across the region.

Key Responsibilities

- Coordinate domestic and international transportation arrangements (road, sea, air), ensuring timely delivery and real-time tracking of shipments
- Manage full-cycle import and export processes, including preparation, verification, and submission of all required documentation (commercial invoices, packing lists, customs declarations, certificates, etc.)
- Monitor shipment status and proactively resolve logistics issues to minimize delays and operational disruptions
- Maintain accurate records of all logistics activities, including import/export data, transportation logs, and cost tracking
- Collaborate closely with sales, service, warehouse, and finance teams to ensure smooth order fulfillment and delivery execution
- Optimize logistics plans and routes to improve efficiency and reduce transportation and handling costs
- Evaluate, select, and manage logistics service providers (freight forwarders, carriers, customs brokers), ensuring service quality and cost competitiveness
- Handle logistics cost control, invoice verification, and payment reconciliation, ensuring accuracy and compliance with internal procedures
- Ensure compliance with international trade regulations, customs requirements,



and company policies
- Support insurance handling and claims processes related to transportation damages or losses
- Assist in continuous improvement of logistics processes and systems

Requirements

- Bachelor’s degree in Logistics, Supply Chain Management, International Business, Business Administration, or a related field
- Proven experience in logistics operations, particularly in import/export and transportation of heavy machinery or industrial equipment
- Solid understanding of international trade processes, customs clearance, and logistics documentation
- Strong organizational skills with the ability to manage multiple tasks under pressure and meet tight deadlines
- Excellent communication and interpersonal skills, with a collaborative and proactive working style
- Strong problem-solving ability and attention to detail
- Experience in working with logistics service providers and managing vendor performance
- Proficiency in Microsoft Office (especially Excel) and email communication; experience with ERP systems is a plus
- Fluent in Italian and English (written and spoken); additional European languages are an advantage

Preferred Qualifications (Nice to Have)

- Experience in construction machinery, heavy equipment, or industrial sectors
- Familiarity with Incoterms, international shipping regulations, and customs compliance
- Experience in multinational or cross-border business environments

Additional Information

- This position may involve coordination across multiple countries and time zones
- Occasional business travel may be required

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📌 Logistics Coordinator (Milano)
🏢 Zoomlion
📍 Milano