Executive AssistantMilan | Office-based | €65-70,000 hourly equivalent | Ongoing Temporary positionWe're partnering with a highly regarded global investment firm to appoint an experienced and proactive Executive Assistant to support the Head of Office and a team of senior sales professionals. This role is ongoing temp for around 6 months to cover a period of leave. This role sits within a collaborative EMEA support team, with a primary focus on local leadership. It's a fast-paced and varied position, combining high-level Executive Assistant support with elements of office coordination.You will play a key role in ensuring the smooth day-to-day running of senior stakeholders' schedules, managing competing priorities, and acting as a trusted point of contact across the business. The business offers a professional, inclusive and high-performing environment, with strong emphasis on teamwork and long-term development.The role will involve:Managing complex and ever-changing diaries across multiple time zonesCoordinating global travel, including flights, accommodation, visas and detailed itinerariesLiaising with internal teams and external clients to coordinate meetings and logisticsOrganising virtual and in-person meetings, including room bookings, conferencing and cateringActing as a gatekeeper, managing priorities and resolving scheduling conflictsProcessing expenses and managing invoices in line with company policiesSupporting onboarding for new hires, including coordination of systems,



equipment and inductionsMaintaining and updating client information within CRM systemsAssisting with document preparation, mailings and print requests in line with compliance processesProviding occasional cover for wider administrative teamsSupporting office-related tasks, including supplier coordination and invoice managementWhat makes this opportunity stand out:A varied, high-impact role within a globally respected investment environmentExposure to senior leadership and international teamsA collaborative and inclusive culture where support staff are highly valuedBroad scope combining EA and office support responsibilitiesThey are looking for someone:Fluent in Italian and English, with the ability to communicate confidently across a range of stakeholdersDemonstrates strong experience supporting senior individuals within fast-paced, high-performing environmentsHighly organised, with excellent time management and the ability to prioritise effectivelyBrings strong communication and interpersonal skills, with a professional and approachable styleProactive, adaptable and solutions-focused in approachComfortable managing multiple demands, often with changing priorities and tight timelinesConfident using MS Office and quick to pick up new systems and processesAble to work both independently and collaboratively within a wider teamMaintains a positive, flexible and professional approach at all times

📌 Executive Assistant - €65.000 - €70.000 A Year (Monza)
🏢 Investment Firm
📍 Monza