About the role

GEA is a leading supplier for the food and beverage processing industry, with 18,000 employees worldwide. This position is an Operational Procurement Specialist responsible for managing purchase orders, supplier relations, and project sourcing activities.

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Responsibilities

- Process purchase orders and follow the expediting process
- Clarify issues with suppliers
- Communicate with suppliers regarding demand, volume and delivery times, reduction of transaction cost, etc.
- Execute purchasing processes following guiding principles from category management
- Support Finance with invoice verification
- Follow processes, guidelines and procurement policies
- Ensure cost, availability, innovation, and quality within the sourcing plan creation and execution
- Manage price lists
- Coordinate, manage and control material shipments
- Manage suppliers to fulfill on‑time delivery KPI
- Analyze and proactively use Materials Requirements Program (MRP) and other systems to determine raw materials/items needs for production/spare parts
- Implement AI across procurement processes
- Focus on new projects
- Work closely with R&D;, Strategic Buyers, Operational Buyer and Quality Department
- Manage RFQs and award decisions in line with category strategy
- Execute supplier selection along strategy, requirements, supplier base development, and identification of new suppliers
- Monitor and communicate planning of procurement activities related to projects
- Commit to meeting project cost targets




- Bill of Material costing
- Responsible for project sourcing activities
- Operate sourcing to support production and/or service
- Run scouting process in line with project target and according to Strategic Buyers strategies
- Process purchase requisitions, purchase orders and follow up on order confirmations (with expediting if needed)
- Clarify issues with requestors and suppliers
- Provide feedback to Strategic buyer/Category manager when spotting requisitions going outside of suitable framework agreements
- Act as first point of contact with vendors for daily operations
- Process invoices and manage master data
- Support solving invoice mismatches that could not be processed by Finance/Accenture
- Maintain local raw material or vendor master data as needed
- Act as first Procurement point of contact for stakeholders in project management, engineering, project planning, controlling and other project relevant roles
- Ensure that qualitative and quantitative inputs from the Project team are captured in the different stages of the project
- Request sourcing support for the relevant scope of supply from Strategic Buyers and/or Category Managers (direct & indirect)
- Be early involved in project Sales phase discussions, and recurrently involved in later phases




- Share progress information from Procurement view (weekly project call, monthly steerCo, stage gate reviews…)
- Partner with Logistics representative to support the project (e.g. Transport manager) to track risks, costs and lead times related to transport/import/export/receipt of goods

Key knowledge area: Several competences from ERP system & P2P processes, to sourcing, to project management.

Qualifications

- Experience in operational procurement roles
- Essential ability to work in a team, even in a stressful environment
- Good knowledge of ERP system (SAP preferred)
- Work experience in complex organizations (welcome)
- Cost and data analysis
- AI tools implementation (welcome)
- Exposure to manufacturing/service operations
- Fluent English and Italian
- Financial and Business understanding
- Analytical skills
- Ability to work in a matrix organization
- Problem solving skills
- Takes ownership of the work, successes and failures
- Good interpersonal and communication skills
- MS Office good knowledge
- Knowledge of shipping, customs clearance and logistic process (welcome)
- Availability to short business trip

Salary & Benefits

Gross annual salary range: €30,000 – €38,000, depending on experience, technical expertise, level of autonomy, and market alignment.

Variable components and additional company benefits may be included and will be discussed during the selection process. xysqume

The position falls under the Italian National Collective Labour Agreement (CCNL) for the Metalworking Industry.

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📌 Operational Project Buyer (Parma)
🏢 Gea Germany
📍 Parma