We are seeking a proactive and highly organized Executive Assistant to support the Managing Director of our Italian affiliate.
The successful candidate will play a key role in ensuring the smooth operation of the local organization by providing executive support to the Managing Director, managing administrative and procurement-related processes through SAP-based platforms, and supporting the local commercial team in day-to-day business activities.
The position requires frequent interaction with both local and international stakeholders; therefore, fluent English and Italian are essential.
Key Responsibilities:
- Provide day-to-day administrative and organizational support to the Managing Director.
- Coordinate internal and external communications.
- Organize company meetings, events, and business visits.
- Handle confidential information with professionalism and discretion.
- Create and manage Purchase Requisitions through SAP-based systems and internal procurement platforms.
- Monitor approval workflows and follow up on purchase orders and related processes.
- Maintain accurate records and documentation related to procurement and administrative processes.
- Assist in ensuring compliance with internal controls and corporate requirements.
- Provide administrative and operational support to the local Sales team.
- Assist with the coordination of customer meetings, events, exhibitions, and commercial initiatives.
- Coordinate with internal functions such as Finance, Customer Service, Marketing, and Supply Chain to facilitate business operations.
- Support local business projects and initiatives as required.
Who you are:
- Fluent Italian and English (written and spoken) are mandatory.
- Minimum 2–3 years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, Office Manager, or similar support role.
- Previous experience in an international or multinational company is preferred.
- Experience working with Microsoft Office Suite and ERP systems, preferably SAP, is preferred.
- High attention to detail and accuracy.
What We Offer:
- Part Time position – Working remotely
- Opportunity to work in a dynamic and international environment.
Salary Package:
- Annual Base Salary (RAL): Tempo parziale €25.000 - € 28.000
- Variable Compensation: 5% of RAL
- Welfare and Benefits Package
📌 Executive Assistant (Milano)
🏢 Azienda importante del settore
📍 Milano
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