ppPlug and Play Italy is seeking a dynamic, organized, and proactive Office Admin.
The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices.
We are looking for a hands?on, problem?solving individual who can thrive in a fast?paced, highly collaborative international environment.
/p h3What You'll Do: /h3 h3Office Operations Cross-Office Coordination /h3 ul liCoordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.
/li liEnsure the smooth running of the workspaces and support the operational needs of the local teams.
/li liCollaborate with landlords, facility managers, and external vendors on routine and special maintenance.
/li /ul h3Vendor Facility Management /h3 ul liManage relationships with suppliers, technicians, and general services.
/li liMonitor service calls, contract deadlines, and the quality of services provided.
/li liEnsure high standards for the workplace and the office experience.
/li /ul h3Procurement Office Supplies /h3 ul liManage orders and procurement for office supplies, consumables, catering, and other office-related services.
/li liOptimize costs, timelines, and purchasing processes.
/li /ul h3Administrative Accounting Support /h3 ul liProvide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.
/li liManage administrative systems and company documentation.




/li liProvide support for electronic data processing and the monitoring of administrative activities.
/li /ul h3Event Operational Support /h3 ul liSupport the PR Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives.
/li liDesign flyers, social media posts, posters, etc., for large and small events.
/li liContinuous update of the PnP Italy master deck.
/li liMaintain updated and organized drives.
/li /ul h3What We're Looking For: /h3 ul liPrevious experience in administrative and/or accounting roles.
/li liExcellent knowledge of English, both written and spoken.
/li liStrong sense of responsibility, proactivity, and initiative.
/li liExcellent organizational and problem-solving skills.
/li liExcellent interpersonal and communication skills in managing internal and external stakeholders.
/li liAbility to work in a dynamic and international environment.
/li liGood knowledge of Microsoft Office / Google Workspace.
/li /ul h3Nice to Have: /h3 ul liExperience in international settings, startups, or innovative environments.
/li liFamiliarity with ERP systems or digital administrative platforms.
/li /ul h3Why Join Us: /h3 pPlug and Play Tech Center is one of the world's most dynamic innovation ecosystems, working in close collaboration with startups, corporations, and international investors.
We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.
/p /p #J-*****-Ljbffr

📌 Office Admin Categorie Protette (L. 68/99) (Milano)
🏢 Plug And Play Platform Spain
📍 Milano