Berkeley Research Group (BRG), headquartered in Emeryville, CA, provides independent expert testimony, advisory services and data analytics to major law firms, Fortune 500 companies, government agencies and regulatory bodies worldwide. BRG experts provide sophisticated economic, financial, and analytical advice across various disciplines, including antitrust and competition policy, complex damages, finance, healthcare, intellectual property, valuation, and workforce issues. In addition, the firm assists clients in major industry sectors with compliance, business process improvement and strategy consulting. **Position Summary**:
The Office Assistant (OA) will be a hands-on administrative employee and positive role model who demonstrates the ability to balance and execute both daily and unplanned tasks. The OA will work closely with the Workplace Services Manager to ensure effective and efficient operations of the office. This position reports to the Rome Workplace Services Manager (WPSM). This is a full-time role in our Rome office and the individual in this role will be expected to be in the office 5 days/week. **Key tasks and responsibilities**:
**Reception/Workplace Services Support**: - Providing reception coverage including greeting office guests; answering and forwarding phone calls; providing relevant helpful information to visitors
- Ensuring any security protocols are met with the building; maintaining security by monitoring traffic in and out of the office, being responsible for the daily opening and closing of the office’s internal doors
- Representing the business with a positive attitude and professional appearance
- Arranging conference calls, meeting rooms and catering services,



including onsite IT-related support to ensure video conference room technology is functional and acting as a resource for firm technology
- Taking care of delivery service, such as sending packages when needed; distributing packages and correspondence to the employees; filing, delivering and accepting mail
- Maintaining badge lists and updating employees’ attendance
- Maintaining office, kitchen and storage supply inventory according to established levels; preparing order supplies weekly or when needed for WPSM’s approval; receiving and stocking supplies upon arrival; keeping track of budget spending on office expenditure
- Maintaining all office machines and equipment (e.g. fax machines and printers, cleaning coffee machine etc.), coordinating with suppliers
- Assisting the WPSM in maintaining the office condition and arranging necessary repairs, dealing with cleaning company and other office vendors as needed
- Assisting the WPSM with event coordination and execution for both internal and external events. Events may require after-hours onsite support and supervision
- Assisting the WPSM with vendor management including contract and price negotiations with office vendors and service providers
- Setting up workstations for new staff and assisting with internal office moves as needed
- Assisting in the onboarding process for new hires, phones, offices space etc.; providing onsite support for recruiting
- Coordinating with IT department on all requests and office equipment
- Helping answering questions from colleagues from Marketing,



Legal, IT, HR
- Performing other duties as assigned **Administrative Support**: - Providing general administrative assistance to office staff, including but not limited to travel arrangements, meeting set-up, transport, conference registrations, coding invoices for payment, scanning, copying or mailing requests
- Assisting with managing the Managing Directors’ calendars including day-to-day schedules/tasks; travel arrangement; preparing and submitting expense reports of Managing Directors and Directors for expense approvals; scheduling management (to do list, internal meetings, client meetings, etc.); any other ad hoc request from MDs and Ds
- Updating and maintaining extensive contact lists
- Document production also providing editing, proofreading and translation support as requested **Key characteristics and competencies**: - Proficiency in English, Italian and other EU language skills are encouraged
- Demonstrate attention to detail, follow through on assignments to completion, and multi-tasking in an environment with rapidly changing priorities
- Be a proactive and engaged problem solver that can think outside the box, work independently, and seek guidance when appropriate
- Demonstrate strong time management, project management, and organizational skills
- Ability to handle sensitive information and preserve confidentiality
- Be flexible and adaptable to changing circumstances and energetically embrace new responsibilities
- Willing to work flexibly on occasion if needed
- Exhibit excellent written and oral communication skills with a confident and clear communication style
- Ability to handle sensitive information and preserve confidentiality
- Be open and able to collaborate

📌 Office Assistant (Temp-to-perm Arrangement Considered) (Roma)
🏢 Berkeley Research Group Belgium - Italian Branch
📍 Roma