**Date**:2 Oct 2025 **Location**: Torino, IT **Company**:newcleo **Role Description**
We are looking for an Executive Assistant who will provide support and assistance to the Chief Public Affairs Officer and to top level executives. **Main Activities**
Administrative Tasks
Deals with complex administrative and organizational assignments and independently takes care of general administrative tasks, and relatively demanding processes, for example: - Arranging correspondence, coordinating or drafting presentations, tables, reports and contracts
- Dealing with and replying to correspondence on behalf of the Chief Public Affairs Officer
- Gathering documents to prepare for meetings
- Participation and taking minutes in meetings with the team when requested
- Update calendars
- Scheduling meetings for the department, send meeting or events invitations to concerned people
- Coordinate with the CEO's office for GOV missions in which he/she participates
- Support for administrative procedures
- Coordinating the information flow and cascade to the team members as appropriate
- Travel arrangements (organize flights, accommodation, pick ups, appointments)
- Support managers with expense reports Interaction
- Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.




- Independently collects and consolidates for data/feedbacks from outbound and inbound.
- Acts as interface between the Chief Public Affairs Officer and the other departments, managing incoming requests on behalf of the Chief Public Affairs Officer.
- Collaborates with the Communication team participating in the organization of events and supporting events logistics. Work processes in own area of responsibility
- Initiates new processes or modification of processes and coordinates the introduction of new or modified processes. Handling of administrative projects.
- Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) or ad hoc ones related to specific functions. Supervisory tasks
- Mentors new employees or apprentices or assumes a limited project coordination/management role. **Desired Qualifications** **Education**: - High School diploma or Degree Languages: - Fluent Italian and English. Experience / Professional requirements: - 3 years (min) of proven experience in the role
- Excellent time management skills and ability to multi-task and prioritize work
- Strong organizational and planning skills, with attention to details
- Proficient in MS Office
- Excellent interpersonal and communication skills
- Strong organizational and planning skills

📌 Executive Assistant (Torino)
🏢 newcleo
📍 Torino