HR Administration Specialist
Location:Southwest Milan, Italy
Employment Type:Permanent, Full-time
Salary:€30,000–€40,000 gross annually, depending on experience
About the Opportunity
An established organisation is seeking anHR Administration Specialistto join its Corporate HR team.
The role will support day-to-day HR administration and workforce management through accurate employee data management, efficient HR processes, reporting and coordination with payroll and external workforce providers.
The successful candidate will work across employee administration, temporary workforce management, HR analytics and reporting, and employee welfare initiatives.
Key Responsibilities
HR Administration
Manage daily employee attendance and working-time processes, including time tracking, anomalies, shifts and overtime.
Monitor and support the approval process for holidays, leave, permissions and absences.
Maintain accurate and up-to-date employee records within HR systems.
Support administrative processes relating to employee onboarding, transfers and contractual changes.
Collaborate with Payroll to ensure accurate and timely monthly payroll inputs.
Ensure HR administrative processes are completed accurately and efficiently.
Temporary Workforce Management
Coordinate relationships with temporary staffing agencies.
Manage requests, activations, extensions and terminations for temporary workers.
Monitor workforce levels, assignments and associated documentation.
Support supplier performance monitoring and related reporting activities.




Maintain accurate records of temporary workforce activity.
HR Analytics & Reporting
Prepare regular HR reports and dashboards.
Monitor KPIs relating to attendance, absenteeism, overtime, temporary workforce levels and headcount.
Maintain high standards of HR data quality and accuracy.
Provide HR analysis and insights to support management decision-making.
Employee Welfare & Services
Manage the company welfare platform.
Support employees with welfare initiatives and flexible benefits.
Assist with annual welfare communications and employee engagement initiatives.
Requirements
Bachelor's degree in Human Resources, Economics, Business Administration, Law or a related field.
5 years of experience in HR administration, personnel management or workforce management.
Strong knowledge of HR administration processes.
Experience working with employee attendance and time-tracking systems.
Familiarity with temporary workforce management.
Advanced Excel skills.
Experience using HRIS platforms and HR reporting tools.
Experience preparing HR reports, dashboards and KPI analysis.
Knowledge of employee welfare platforms is an advantage.
Strong organisational and attention-to-detail skills.
Ability to manage confidential employee information with discretion.
Good communication and stakeholder management skills.
Additional Details
Location:Southwest Milan
Permanent employment contract
Salary:€30,000–€40,000 gross annually, depending on relevant experience.
Acar is required, as the workplace is not accessible by public transportation.
#J-*****-Ljbffr

📌 Human Resources Administrator (Bardi)
🏢 SoTalent
📍 Bardi