Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands‑on, problem‑solving individual who can thrive in a fast‑paced, highly collaborative international environment.

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What You'll Do:
Office Operations & Cross-Office Coordination

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- Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.

- Ensure the smooth running of the workspaces and support the operational needs of the local teams.

- Collaborate with landlords, facility managers, and external vendors on routine and special maintenance.

Vendor & Facility Management

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- Manage relationships with suppliers, technicians, and general services.

- Monitor service calls, contract deadlines, and the quality of services provided.

- Ensure high standards for the workplace and the office experience.

Procurement & Office Supplies

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- Manage orders and procurement for office supplies, consumables, catering, and other office-related services.

- Optimize costs, timelines, and purchasing processes.

Administrative & Accounting Support

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- Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.





- Manage administrative systems and company documentation.

- Provide support for electronic data processing and the monitoring of administrative activities.

Event & Operational Support

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- Support the PR & Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives.

- Design flyers, social media posts, posters, etc., for large and small events.

- Continuous update of the PnP Italy master deck.

- Maintain updated and organized drives.

What We're Looking For:

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- Previous experience in administrative and/or accounting roles.

- Excellent knowledge of English, both written and spoken.

- Strong sense of responsibility, proactivity, and initiative.

- Excellent organizational and problem-solving skills.

- Excellent interpersonal and communication skills in managing internal and external stakeholders.

- Ability to work in a dynamic and international environment.

- Good knowledge of Microsoft Office / Google Workspace.

Nice to Have:

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- Experience in international settings, startups, or innovative environments.

- Familiarity with ERP systems or digital administrative platforms.

Why Join Us:

Plug and Play Tech Center is one of the world’s most dynamic innovation ecosystems, working in close collaboration with startups, corporations, and international investors. xysqume We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.

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📌 Office Admin Categorie Protette (L. 68/99) (Milano)
🏢 Plug And Play Platform Spain
📍 Milano