Job Posting: 06/Sep/2025 Closure Date: 20/Sep/2025, 4:59:00 PM Organizational Unit: CSG Job Type: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed term: two years with possibility of extension Post Number: 0051071 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**: - **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**: - **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**: - **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**: - FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._ The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a better environment,_ and _a better life_, leaving no one behind. **Organizational Setting** The Food and Agriculture Organization of the United Nations (FAO)



contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
FAO's commitment to environmental sustainability is integral to our strategic objectives and operations. The Governing Bodies Servicing (CSG) hosts the Secretariat of the Conference and the Council and supports the Secretariats of all other Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization and sustains liaison and communication with Members. The post is located in the Secretariat Services branch (CSGS), which oversees the Secretariat functions of the FAO Conference and the Council, including on agenda setting, documentation, correspondence and working methods. It also supports the Secretariats of other Governing and Statutory bodies, including the Regional Conferences, Council Committees and the Technical Committees in this regard. CSGS is responsible for the continuous delivery of information for Members through integrated communication platforms such as the Members Gateway, Official Correspondence and the Rome-based Agencies (RBA) Calendar.



The branch supports the office of the Independent Chairperson of the Council. The position is located in CSG at FAO headquarters in Rome, Italy. **Main Purpose** The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. **Supervision Received/Exercised** The Office Assistant reports to the Chief of the Secretariat Services and receives guidance from a higher graded Office Assistant.
He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. **Working Relationships** The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services. **Key Functions/Results**
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.), present results in standard format.
- Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.
- Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems.
- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).
- Assist with arranging for travels: organize transport, logistics,

📌 Office Assistant (Roma)
🏢 Fao
📍 Roma