Benefits

Health insurance
401(k) matching
Premio based on performance
Opportunity for advancement
Paid time off
Training & development

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support Financial, Operations, and Human Resources functions. This position will assist with administrative tasks, bookkeeping support, recordkeeping, reporting, and coordination across company locations to ensure smooth and efficient daily operations. The ideal candidate will have strong organizational skills, maintain confidentiality, demonstrate attention to detail, and be able to manage multiple priorities effectively.

Responsibilities

Provide general Human Resources support, including employee documentation, onboarding paperwork, recordkeeping, and other administrative HR tasks
Assist with basic bookkeeping, data entry, invoices, receipts, reconciliations, and maintaining accurate financial records
Provide general administrative and clerical support for the head office
Support and communicate with Office Managers at the company’s other locations




Help ensure Office Managers complete required reports, spreadsheets, records, and administrative tasks accurately and on time
Follow up with Office Managers regarding missing information, deadlines, documentation, and company procedures
Collect information from different locations and departments for company reporting
Maintain organized files, spreadsheets, internal records, and supporting documentation
Help track deadlines, action items, outstanding documents, and required follow-ups
Prepare forms, correspondence, reports, and other internal documents
Maintain confidentiality and accuracy in HR, bookkeeping, and administrative processes

Qualifications

High school diploma or GED required; some college preferred
Previous experience in Human Resources, bookkeeping, office administration, or a similar position preferred
Basic bookkeeping and financial recordkeeping experience
Proficiency in Google Wo

📌 Head of the Office (Napoli)
🏢 PDQuipment
📍 Napoli