Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Join Us as a Clinical Trial Coordinator – Make an Impact at the Forefront of Innovation

What You'll Do

Clinical Trial &

- Documentation Support

- Coordinate and complete assigned clinical trial activities in accordance with the study task matrix.

- Perform Country and Investigator file reviews and document findings in the appropriate systems.

- Support audit and inspection readiness by ensuring study files are reviewed according to applicable schedules and procedures.

- Ensure assigned activities are completed on time and to a high-quality standard, proactively communicating potential risks to project leads.

- Process and maintain clinical trial documentation within the electronic Trial Master File (eTMF).

- Review eTMF documentation and support the resolution of missing, incomplete, or outstanding documentation.

- Analyze findings reports and assist with the clarification and resolution of site documentation findings.

- Support the preparation, compilation, and distribution of Investigator Site Files (ISFs), pharmacy binders, and study supplies.

- Assist with study-specific translations and translation quality control, as required.

Site Activation &
- Regulatory Support

- Provide administrative support for site activation and start-up activities.

- Work with internal teams to help ensure site start-up activities remain aligned with the site's activation critical path and project timelines.

- Support regulatory submissions and the tracking of local regulatory documentation.

- Transmit required documentation to clients and centralized Institutional Review Boards (IRBs)/Independent Ethics Committees (IECs), as applicable.

- Maintain accurate and timely records of site communications, contact attempts, follow-ups, and survey responses.

- Review survey information to help ensure responses are complete, accurate, and relevant.

- Support effective site follow-up plans and escalate concerns or potential risks appropriately.

- Liaise with relevant internal teams to support the timely resolution of investigator queries.

Systems &
- Study Coordination

- Provide support for clinical trial systems such as Activate, eTMF, and other study platforms.





- Help ensure study databases and systems remain accurate and up to date.

- Maintain study-specific documentation, team lists, project training requirements, activity plans, and vendor trackers.

- Support Risk-Based Monitoring (RBM) activities where applicable.

- Assist with scheduling internal and client meetings as required.

- Support study communications, including document distribution, reports, and project-specific mailings.

- Collaborate closely with project team members to achieve targeted study milestones and deadlines.

- Communicate site-related issues and potential risks to appropriate clinical and project colleagues.

Minimum Qualifications

What We're Looking For

- High school/secondary school diploma or equivalent relevant academic or vocational qualification.

- Additional university-level education in life sciences, healthcare, or a related discipline is an advantage.

- Previous relevant experience may be beneficial; however, candidates who demonstrate the appropriate knowledge, skills, and motivation to develop within clinical research may also be considered.

- Equivalent combinations of education, training, and directly related experience may be considered.

Preferred Skills &

- Experience

- Strong organizational skills and excellent attention to detail.

- Ability to manage multiple tasks efficiently while working to project deadlines.

- Ability to analyze project-specific information and systems to ensure accuracy and completeness.

- Strong customer-focused mindset.

- Flexibility and adaptability to changing priorities and study timelines.

- Interest in developing a strong working knowledge of ICH-GCP, applicable Italian and European regulations, and clinical research procedures.

- Good written and spoken English, together with proficiency in the local language as required.

- Effective written and verbal communication skills.





- Strong interpersonal skills and the ability to collaborate effectively with cross-functional and international teams.

- Good computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.

- Ability to quickly learn and confidently work with clinical trial databases and systems.

- Good judgment, problem-solving, and decision-making skills.

- Ability to follow study-specific procedures and project instructions accurately.

- Ability to identify potential risks and escalate them appropriately.

- Self-motivated with a positive and proactive approach to work.

- Ability to work effectively both independently and as part of a team.

Working Environment &

- Travel

This position is primarily performed in an office and/or home-office environment, depending on business requirements.

- Regular travel is not a core requirement of the role.

- Occasional travel or driving to clinical trial sites may be required depending on study needs.

- The position provides exposure to a wide range of clinical trial activities, systems, and cross-functional teams, supporting continued development within clinical research.

Why Join Thermo Fisher Scientific?

When you join Thermo Fisher Scientific, you become part of a global team committed to accelerating scientific discovery and improving patient outcomes.

We offer

- An excellent opportunity to build and develop your career in clinical research.

- Exposure to international clinical trials and global project teams.

- Hands-on experience across site activation, regulatory documentation, clinical trial systems, and study management activities.

- A collaborative and inclusive environment where you can learn from experienced clinical research professionals.

- Continuous learning, professional development, and opportunities for career progression.

- Competitive compensation and benefits.

- The opportunity to contribute to clinical research that can make a meaningful difference in patients' lives.

If you're organized, detail-oriented, motivated to learn, and excited about developing your career in clinical research, we'd love to hear from you.

Apply today and help us deliver tomorrow's breakthroughs.

📌 Clinical Trial Coordinator (Milano)
🏢 Thermo Fisher Scientific
📍 Milano