To strengthen our team, we are looking for a Operations Office Assistant – Maternity cover (m/f/d)

YOUR RESPONSABILITIES

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Support the Procurement team in tender processes by preparing, reviewing, and coordinating documentation, ensuring compliance with internal requirements and customer specifications.

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Assist in procurement-related activities, including supplier communication, documentation management, and administrative support.

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Define, optimize, and maintain digital folder structures according to 5S principles, ensuring efficient data organization and accessibility across teams.

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Coordinate the business card ordering process by collecting requests, validating employee information, liaising with Marketing and external suppliers, and monitoring delivery timelines.

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Draft and distribute official communications to suppliers regarding certifications, company policies, operational updates, and organizational notices.

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Provide administrative and organizational support to Directors, including calendar coordination, task follow-up, document preparation,



and confidential administrative activities.

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Prepare meeting agendas, presentations, and action-item follow-up, ensuring accurate documentation and effective communication of decisions.

YOUR QUALIFICATIONS & SKILLS

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Bachelor’s degree in Business Administration, Supply Chain Management, Economics, Engineering, or a related field, or equivalent professional experience.

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Previous experience in an administrative, procurement, operations support, project coordination, or executive assistant role is an advantage.

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Good understanding of procurement processes, supplier management, tender documentation, and administrative workflows.

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Strong organizational skills with the ability to manage multiple priorities and ad hoc tasks in a dynamic environment.

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Excellent documentation and information management capabilities, with a structured and detail-oriented approach.

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Strong interpersonal and communication s

📌 Operations Office Assistant – Maternity cover (Bolzano)
🏢 Alpitronic
📍 Bolzano