Location: Vignate, Italy (Hybrid) We are looking for a proactive, detail-oriented, and operations-driven HR Administration Specialist who can confidently manage Time & Attendance (T&A;), payroll processes, and HR administration activities.
What You Will Do
- Collect, verify, and consolidate monthly payroll inputs (salary variables, attendance records, absences, overtime, allowances, etc.).
- Monitor and validate data from T&A; systems, ensuring accuracy, completeness, and compliance with company policies and applicable regulations.
- Support the validation of pre-payroll drafts and final payroll outputs, identifying discrepancies and contributing to their resolution.
- Collaborate with the international Payroll team, managing tickets, escalations, and follow-up actions.
- Contribute to the preparation of standard and ad hoc reports (labor costs, FTEs, absenteeism, overtime, etc.).

Administrative Support for Labor Relations
- Preparing documentation, reports, and data analyses for meetings with employee representatives and trade unions (RSU/RSA).
- Developing calculations, simulations,



and datasets to support negotiations and internal reviews.
- Assisting in the preparation of materials for second-level bargaining and joint committee meetings.

Requirements
- English: B2–C1 level, with the ability to work effectively with international stakeholders on a daily basis.
- 1–3 years of experience in HR administration, with a focus on payroll and/or T&A; processes.
- Experience working with external payroll providers and managing monthly payroll cycles.
- Good knowledge of Excel and HRIS systems.
- Basic knowledge of the Metalworking National Collective Labor Agreement (CCNL Metalmeccanico) or a similar collective bargaining agreement is considered an advantage.

Mindset
- Ownership: You take responsibility for operational activities and deliver results with accountability.
- Accuracy and attention to detail: You understand the importance of data quality and precision.
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📌 HR Administrator (Vignate)
🏢 Ingersoll Rand
📍 Vignate