Office Manager, Milan, Italy

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world’s leading corporations. Our people have the courage to be innovative. We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including: Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. Attends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties.

Co-ordinate, manage and order all office supplies including canteen food requirements.

Manages holiday rotas for all senior staff on site.

Manage the smooth running of the Administration, Payroll and Time Management team that will report directly.

Assists the business unit management on sensitive/commercial tasks within the business.





Organizes and maintains data in spreadsheets; To manage all office systems, procedures and facilities to ensure the efficient and smooth running of the office

To continually seek out best practice and more efficient ways of working to enhance office and general business efficiency.

Work with IT to ensure all IT supplies and hardware for the project are ordered on time.

Communicate to IT if replacements required & manage the tracking of IT equipment through the Asset Panda portal.

To provide professional secretarial service to senior leadership team particularly in client correspondence and proposals, presentation preparation.

Work in conjunction with HR to maintain office policies as necessary.

Proven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years.

Qualification in Business, Level 5 or higher

Experience working in a busy construction environment.

Excellent working knowledge

📌 Office Supervisor (Milano)
🏢 Mercury
📍 Milano