Executive Assistant Operations Manager | Right Hand to Leadership

We are looking for a highly proactive and resilient
Executive Operations Manager
to work closely with our leadership team and help keep a fast-moving international business running smoothly.

This is
not a traditional administrative role
. We are looking for someone who takes ownership, anticipates problems before they arise, makes decisions independently, and is comfortable operating in an environment where priorities can change quickly.

You will act as a key point of coordination between leadership, internal teams, and external partners, while also supporting complex travel, logistics, projects, and day-to-day business operations.

This role is ideal for someone who enjoys being at the center of a dynamic business and wants significantly more responsibility than a standard Executive Assistant position.

Important requirements:
- You must have a
permanent right to work in Italy
(Italian citizenship or a long-term EU residence permit).
- You must be comfortable with
frequent international travel,



including extended trips lasting several weeks when required
.
- Fluency in
both Italian and English
is mandatory.

Key Responsibilities
- Act as a trusted operational partner to the leadership team and take ownership of day-to-day priorities
- Manage complex executive calendars, meetings, travel, and changing schedules
- Coordinate communication and follow-ups across internal teams and external partners
- Anticipate potential issues and independently find practical solutions
- Organize international business travel, logistics, events, and extended work trips
- Prepare documents, reports, presentations, and meeting materials
- Track action items and ensure deadlines and commitments are followed through
- Support cross-functional operational projects and process improvements
- Handle confidential and sensitive information with a high level of discretion
- Respond effectively to unexpected situations and rapi

📌 Executive Assistant Operations Manager (Milano)
🏢 Wonka
📍 Milano