Job ID: 63174
Job Category: Buildings, Property Operations & Real Estate
Division & Section: Corporate Real Estate Management, Key Assets
Work Location: City Hall, 100 Queen St West, Toronto, M5H 2N1
Job Type & Duration: Full-time, Temporary (12 months) vacancy
Hourly Rate: $40.08 - $43.91
Shift Information: 35 hours per week, Monday to Friday 8:30am - 4:30pm with a variable work schedule including evenings, weekends and holidays
Affiliation: L79 Full-time
Number of Positions Open: 2
Posting Period: 15-Jul-2026 to 29-Jul-2026

Job Summary:

Reporting to the Supervisor, Customer Support Services. This position will coordinate events, film shoot logistics meetings etc., including, planning, execution, and evaluation, at City Hall and Old City Hall.

Major Responsibilities:
- Coordinates and oversees meetings, events and film shoot logistics including, planning, execution and evaluation.
- Reviews, prepares, approves and administers events, film shoot applications, meetings, plans, permits, contracts, payment deposits,



invoices and refunds while ensuring all are in accordance with policies, bylaws, regulations and applicable legislation. Signs documents as a representative of the corporation.
- Operates computers and various office equipment. Utilizes, maintains and updates data and records on a variety of software applications.
- Reviews and approves room booking activities, coordinates and maintains event, meeting and film shoot schedules, inventory, and information. Oversees client accounts using a computerized booking system.
- Coordinates technical components and resources required to facilitate large scale meetings events and film shoots.
- Conducts venue tours for potential clients to determine feasibility of event, meeting and/or film shoot facilitation and to determine staff and resource requirements.
- Liaises with and maintains positive working relationships with staff, other divisions, City Councillors and Mayor, clients, the public, agencies, contractors,

📌 Facility Event Coordinator (Italia)
🏢 City Of Toronto
📍 Italia