OVERVIEW
**Post Number**: 1ITSC PA119TP
**Grade**: G-5
**Parent Sector**: Natural Sciences Sector (SC)
**Duty Station**: Trieste
**Job Family**: Natural Sciences
**Type of contract**: Project Appointment
**Duration of contract**: 1 year
**Application Deadline (Midnight Paris Time)**: 24-SEP-2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.
Under the supervision of, and working closely with, the ACCLIMATISE Project Scientific Principal Investigator, the incumbent will: Long Description
**Financial Management and Reporting**:
Serve as the primary interface with ICTP’s administrative and finance offices to ensure all financial transactions, procurement processes, and related documentation are handled efficiently and in compliance with UNESCO’s financial rules and regulations. Monitor project budgets, track expenditures, and prepare financial reports for ICTP and the funding agency
Ensure the timely and accurate submission of all financial statements and reports required by UNESCO auditing procedures.
**Funding Agency Liaison**:
Act as the key point of contact with the funding agency, The Wellcome Trust, on all administrative and reporting matters.



Ensure that all financial and scientific reports required by The Wellcome Trust are prepared accurately, submitted on time, and adhere to their specific guidelines.
**Project Partner Coordination**:
Liaise regularly and proactively with the seven project partners to ensure the timely submission of their financial and scientific reports to ICTP. Follow up on any outstanding reports or queries from partners. Maintain clear and effective communication channels with all project partners.
**Meeting and Event Organization**:
Organize regular online meetings (e.g., work package meetings) as required to facilitate project progress and communication. Plan and coordinate project meetings that will take place at ICTP and in Africa, including logístical arrangements, travel, and accommodation in coordination with the relevant VISA, travel and housing offices of ICTP.
**Hackathon Management**:
Organize and facilitate the annual in-house hackathons involving junior researchers, including logístical planning, participant communication, and event execution.
**Project Website Development and Maintenance**:
Design and maintain the ACCLIMATISE project website and implement features allowing interactive interrogation of project results after receiving on-the-job training in website design and management.
COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C)



Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
EDUCATION
Completed secondary, technical and/or vocational school.
WORK EXPERIENCE
At least five (5) years of experience in science administration or project management support.
SKILLS/COMPETENCIES
Demonstrated high-level problem-solving skills, with the ability to identify issues, evaluate options, and implement effective solutions
Strong communication skills, with the ability to share information clearly and effectively across diverse audiences.
Proven ability to work collaboratively and contribute to achieving organizational objectives.
Excellent organizational skills, with the capacity to prioritize tasks and allocate resources efficiently.
Strong sense of accountability, taking ownership of actions and delivering on commitments.
Commitment to providing high-quality service and support to stakeholders.
Proficiency in standard office software.
LANGUAGES
Excellent knowledge (spoken and written) of English.
DESIRABLE QUALIFICATIONS
EDUCATION
University degree in administration, science, or a related field is an asset.
WORK EXPERIENCE
Experience in a scientific organisation or in educational institute.
Experience in active scientific research.
Experience with website content management systems.
LANGUAGES
Good knowledge of (spoken and written) French.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 43 792 Euros €.
For full informatio

📌 Project Assistant (Trieste)
🏢 Unesco
📍 Trieste