Executive Assistant Operations Manager | Right Hand to Leadership We are looking for a highly proactive and resilient Executive Operations Manager to work closely with our leadership team and help keep a fast-moving international business running smoothly.

This is not a traditional administrative role. We are looking for someone who takes ownership, anticipates problems before they arise, makes decisions independently, and is comfortable operating in an environment where priorities can change quickly. You will act as a key point of coordination between leadership, internal teams, and external partners, while also supporting complex travel, logistics, projects, and day-to-day business operations.

This role is ideal for someone who enjoys being at the center of a dynamic business and wants significantly more responsibility than a standard Executive Assistant position. Important requirements:

You must have a permanent right to work in Italy (Italian citizenship or a long-term EU residence permit).

You must be comfortable with frequent international travel, including extended trips lasting several weeks when required.

Fluency in both Italian and English is mandatory. Key Responsibilities

Act as a trusted operational partner to the leadership team and take ownership of day-to-day priorities

Manage complex executive calendars, meetings, travel, and changing schedules

Coordinate communication and follow-ups across internal teams and external partners

Anticipate potential issues and independently find practical solutions

Organize international business travel, logistics, events, and extended work trips

Prepare documents, reports, presentations, and meeting materials





Track action items and ensure deadlines and commitments are followed through

Support cross-functional operational projects and process improvements

Handle confidential and sensitive information with a high level of discretion

Respond effectively to unexpected situations and rapidly changing priorities What We’re Looking For

Strong ownership mentality — you do not wait to be told what to do

Excellent problem-solving skills and the ability to remain calm under pressure

Highly organized, resourceful, and comfortable managing multiple priorities

Strong emotional intelligence and professional maturity

Ability to work independently and make sound decisions

Previous experience as an Executive Assistant, Executive Operations Manager, Business Assistant, Operations Coordinator, Project Coordinator, or in a similar role

Experience in a fast-paced international environment is highly valued

Fluency in Italian and English, both written and spoken

Permanent right to work in Italy

Availability for frequent and sometimes extended international travel

Formal education is not required — practical ability, reliability, and results matter more What We Offer

Competitive salary based on experience

Performance-based bonus

Hybrid working model and flexible hours

Lavoro da remoto opportunities when operationally possible

Significant exposure to senior leadership and international business operations A high level of autonomy and responsibility

Professional growth and development support

Company laptop, internet reimbursement, meal vouchers, and additional benefits Salary: €22,912.84–€52,301.04 per year Location: Milan, Italy (20154) | Hybrid / Remote, depending on operational requirements

📌 Executive Assistant Operations Manager (Milano)
🏢 Wonka
📍 Milano