6 hours ago Permanent Competitive
BXCI, Office Manager
Blackstone Rome, Italy
BXCI, Office Manager
Blackstone Credit & Insurance
Blackstone Credit & Insurance ("BXCI") is one of the world's leading credit investors. Our investments span the credit markets, including private investment grade, asset based lending, public investment grade and high yield, sustainable resources, infrastructure debt, collateralized loan obligations, direct lending and opportunistic credit. We seek to generate attractive risk-adjusted returns for institutional and individual investors by offering companies capital needed to strengthen and grow their businesses. BXCI is also a leading provider of investment management services for insurers, helping those companies better deliver for policyholders through our world-class capabilities in investment grade private credit.
Office Management
**o Day to day management of the facilities**:
Manage the office condition and arrange necessary repairs
Organise the office layout and order stationery and equipment
Address employees queries regarding office management issues
Liaise with facility management vendors, including cleaning, catering and security services, IT services
Coordinate with the Global Corporate Services department in London
Assist in the onboarding process for new hires
Ensure that reception is covered to welcome scheduled visitors
Executive Assistant
Provide high level support to SMD & MD & ad hoc support to an Associate
**Manage calendar**: meetings, calls, travels etc.
Field all telephone calls
Act as gatekeeper for professionals
Extensive diary management
Coordinate internal and external meetings
Track professionals' geographical location for tax purposes
Manage general personal and professional administration of a highly confidential and sensitive nature
Organise all travel itineraries and arrangements, often complex




Regular co-ordination of conference (audio & video) calls
Monthly reconciliation of professionals' expenses, both corporate and personal
Responsible for the timely & accurate coding and submission of all legal invoices
Maintenance of contacts database
Ad hoc duties as needed **Qualifications**:
Ability to act autonomously when appropriate and know when to escalate matters
Strong communication skills; highly organized with strong attention to detail
Team player - energetic, enthusiastic and personable
Ability to multi-task and prioritize completing tasks and meeting deadlines
Perform duties with the highest level of confidentiality and integrity
Experience with coordinating travel arrangements.
Strong Microsoft Office skills
Fluent in English and Italian, both written and oral
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
Attending client meetings where you are discussing Blackstone products and/or and client questions;
Marketing Blackstone funds to new or existing clients;
Supervising or training securities licensed employees;
Structuring or creating Blackstone funds/products; and
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
**Note**: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
Job ID 33766

📌 Bxci, Office Manager (Roma)
🏢 Blackstone
📍 Roma