Human Resources Coordinator

Create and maintain filing systems and ensure accurate management of all
employee records and files (e.g., interview documents, I-9s), maintaining
confidentiality and security at all times. Prepare and distribute office
correspondence, manage mail routing, and handle incoming phone calls, including
recording messages when necessary. Order and track HR office supplies and forms,
and create new employee personnel files. Support walk-in candidates with
application procedures and maintain the application area, ensuring it is clean,
organized, and accessible to individuals with disabilities. Respond to
questions, requests, and concerns from employees and management regarding
company and Human Resources programs, policies, and guidelines, and escalate
employee relations matters to HR management as appropriate.

Manage all internal communication activities, including TV presentations (GSS
for quality) and ongoing updates of HR notice boards across hotel areas. Upload,
update, and maintain documentation in MGS (e.g., training certifications,
associate data,



etc.) and enter training sessions into DLZ. Create training
attendance files, maintain the Training Masterfile, and manage the training
calendar. Coordinate training logistics and team-building activities, including
room bookings, BEO preparation, and follow-ups with managers. Register managers
and assistant managers for Marriott/EBIT training programs (e.g., Peak
Performance webinars). Manage photography assets (e.g., photos for social
media), oversee the archiving process, and perform periodic archive clean-up.
Support all internal activities related to training and internal/social
communications not explicitly listed above, and contribute to HR projects such
as the employee handbook and new parents guide.

Follow all company policies and procedures; ensure uniform and personal
appearance are clean and professional; maintain confidentiality of proprietary
information; protect company assets

📌 HR Coordinator (Milano)
🏢 Marriott
📍 Milano