The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defense, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.
Contract Administration
Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.
Ensure contractors’ compliance with contract obligations, milestones, and deliverables.
Maintain comprehensive contract files, registers, and correspondence records.
Change Management
Evaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.
Track all variations and maintain a change register to monitor project impacts.
Identify, analyze, and mitigate potential claims by contractors.
Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
Prepare defense documentation and maintain claims records.
Draft, review, and issue contractual letters and formal notices to contractors.




Ensure timely response to contractor communications within contractual timelines.
Support project management in all client and contractor contractual correspondence
Prepare periodic contract administration reports (change status, claims, key issues, risks).
Work closely with procurement, cost control, planning, and legal to ensure consistency and compliance.
Ensure adherence to corporate policies, procedures, and project-specific requirements.
Provide contractual guidance to project team members and stakeholders.
Support audits and ensure all contractual documentation is properly archived.
Bachelor’s degree in Law, Quantity Surveying, Engineering, or Business Administration.
7–12 years of experience in contract administration within the oil & gas industry, preferably on large-scale EPC/EPCIC projects.
Strong knowledge of FIDIC, bespoke EPC contracts, and oil & gas contracting models.
Solid understandin

📌 Project Contract Administration Coordinator (Italia)
🏢 Hill International
📍 Italia