ppIn this role, you will support a seamless employee and visitor experience by maintaining a safe, organized and professional workplace environment while building strong partnerships with internal teams and external service providers.
/p h3Front-of-House Oversight (20%) /h3 ul lipOversee the front-of-house experience, ensuring consistent greeting, verification, and registration of visitors through the building's visitor management system, audit compliance and partner with Security on exceptions.
/p /li lipGovern self-service conference rooms and the internal reservation system; resolve conflicts and enforce standards for booking completeness and readiness.
/p /li lipReceive and answer all incoming telephone calls, appropriately directing calls and inquiries when needed.
Ensures the correct functioning of conference center.
/p /li lipOrganize courier and post delivery /p /li lipMonitor facilities storage -make orders /p /li lipConduct daily walkthrough to ensure space is ready for use, AV equipment and furniture are in proper location and in good working order, lights are working, and area is clean.
/p /li lipOrganize taxi and chauffer bookings when requested.
Maintain confidentiality at all times.
/p /li lipRead and follow the UL Solutions Code of Conduct and follow all physical and digital security practices.
/p /li /ul h3Facilities Operations (80%) /h3 ul lipAdminister inventory levels and negotiate replenishment cycles with suppliers; manage purchase orders and reconcile invoices for accuracy.
/p /li lipManage vendor performance: maintain vendor/contractor registers, conduct quarterly business reviews with the FM, enforce SLAs and compliance requirements.
/p /li lipOwn the Brightly Asset Essentials CMMS queue: triage, prioritize, and dispatch work orders, analyze KPIs (first-time fix rate, cycle time, backlog age), and publish monthly dashboards with corrective actions.




/p /li lipLead onboarding of vendors in the supplier platform, ensuring data completeness, policy acknowledgments, and integration to PO/invoice workflows.
/p /li lipManage and check facilities invoices /p /li lipMaintain the consumable list /p /li lipMaintain the contract overview /p /li lipPartner with Security/EHS to audit lobby access controls, contractor check-in, and emergency procedures; run drills and close findings.
/p /li lipPerform monthly assessments and document them /p /li lipDocument all consumables on site /p /li lipAct as First Aid and Fire warden /p /li lip3–5+ years in workplace/facilities operations, corporate hospitality, or office services with vendor/SLA ownership.
/p /li lipHands?on experience with Brightly Asset Essentials CMMS and visitor/room systems; able to build dashboards (Excel/Power BI) and present trends.
/p /li lipDemonstrated program ownership, cross?functional coordination, and continuous improvement.
/p /li /ul pCareer Level: Mid-level exempt role with growth potential into broader workplace operations or facilities management leadership.
/p h3What we offer: /h3 pWe understand that remuneration and benefits are important when deciding on your next career move.
The annual salary range for this position is EUR *************** gross, determined by numerous factors, including knowledge, skills, and experience (Collective Bargaining Agreement (CBA): Commerce Sector - Job Classification Level: Level 5-4).




This position also offers an annual premio of up to 5% of annual salary.
We also offer 21 vacation days, lunch voucher (10€ per working day),Voluntary Individual Pension Plan, Fiscal Assistance, access to the ULS University learning platform to support your development and learning, two additional days off for volunteering, and flexible working to support your work?life balance.
/p pThis position is gender?neutral and open to all qualified candidates, regardless of gender identity.
/p p#LI-GP1 #Onsite /p pA global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries.
UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth.
The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission.
We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future.
Our science is your advantage.
/p pUL LLC has been and will continue to be an equal opportunity employer.
To assure full implementation of this equal employment policy, we will take steps to assure that: /p pPersons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.
/p /p #J-*****-Ljbffr

📌 Workplace Coordinator And Reception Support (Bardi)
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