Finance & Operations Admin

Location: Italy – Remote

Employment: Full-time

Salary: €1,200–€1,600 gross/month, depending on experience

About the role

We are looking for a Finance & Operations Admin to support the day-to-day administrative and financial processes of our growing European e-commerce and logistics business.

Our company operates across several European markets, working with suppliers, warehouses, logistics partners and international e-commerce clients.

This is a practical, hands-on role for someone with initial experience in accounting administration who wants to develop broader exposure to finance, purchasing, logistics and business operations .

You will work closely with our Buyers, Warehouse teams, management and external accountants, helping ensure that purchases, invoices, payments and supporting documentation are correctly processed and organized.

What you will do

Your main responsibilities will include:

- Checking and processing supplier invoices and supporting documentation.
- Comparing supplier invoices with purchase orders and quantities received .
- Identifying discrepancies in prices, quantities or documentation and following up with the relevant team.
- Supporting supplier payment control and bank reconciliation .
- Issuing and managing customer invoices and credit notes .
- Keeping supplier and customer documentation organized and up to date.
- Monitoring missing invoices and other outstanding administrative documents.
- Preparing documentation and information required by our external accountants .




- Supporting VAT and monthly accounting procedures by ensuring that the necessary information is complete and properly organized.
- Maintaining accurate information across our operational and accounting systems.
- Supporting administrative activities across our Italian and Portuguese operations .

As our internal technology develops, you will also work with our proprietary ERP and help ensure that operational information flows correctly into our accounting systems.

What we're looking for

We are looking for someone with approximately 2–3 years of relevant professional experience , ideally in accounting administration, finance operations or a similar role.

You should already be comfortable with activities such as:

- Supplier and customer invoices
- Accounts payable / accounts receivable
- Payments and bank transactions
- Basic bank reconciliation
- Accounting documentation
- Excel
- ERP or accounting software

Experience in a business dealing with physical products, wholesale, distribution, logistics or e-commerce is particularly valuable.

Ideal Profile

You are

- Accurate and highly organized.
- Comfortable working with numbers and documents.
- Able to spot when something does not match.
- Proactive in following up on missing information.




- Comfortable communicating with different teams.
- Practical and solution-oriented.
- Able to work independently once a process has been explained.
- Interested in learning how Finance, Procurement and Logistics work together.

You don't need to be an accountant or finance manager. We are looking for someone with a solid administrative/accounting foundation who wants to grow with the company .

Requirements

- Approximately 2–3 years of relevant experience.
- Good Excel skills.
- Experience with ERP/accounting software.
- Good working English.
- Fluent Italian.
- Strong attention to detail and organizational skills.

Nice to have

- Experience with Odoo .
- Experience with bank reconciliation.
- Experience with Purchase Orders.
- Experience in logistics, wholesale, distribution or e-commerce.
- Experience working with multiple countries or legal entities.
- Other European languages: Portuguese/Polish/Dutch is a plus.

What we offer This role provides the opportunity to gain exposure well beyond traditional accounting administration.

You will work across Finance, Procurement, and Logistics , supporting operations in multiple European countries and learning how the different parts of an international e-commerce and logistics business work together.

As the company grows and more processes become integrated into our proprietary ERP, there will be opportunities to take on greater responsibility and develop within the Finance & Operations function.

Salary: €1,200–€1,600 gross/month, depending on experience.

📌 Operations & Finance Admin (Italia)
🏢 Logycod
📍 Italia