Description

About Solenix and our qualities

Solenix is a privately owned and international company providing engineering and consulting services in the space market, with branches in Germany, Switzerland, and Italy.

We are known for high-quality services, user-oriented solutions, reliable partnerships and constructive collaboration. Our customers include space agencies such as ESA, EUMETSAT and DLR, as well as large private sector companies.

Solenix is specialized in distributed systems and client applications and applies modern technologies with a focus on high-performing, robust and light solutions.

Why should you apply?

- Solenix is a group of motivated, dynamic and creative people who enjoy high-quality work, as well as a relaxed and flexible work atmosphere.
- You can expect a friendly working environment, exciting and challenging projects and varied team events.
- Solenix focuses on solution-oriented and innovative approaches.

We are looking for a tempo parziale administrative support employee (minimum 21 hours per week) with Office Manager responsibilities, to contribute to the smooth running of the office and support the company in administrative activities. The position is reserved for candidates belonging to protected categories under Italian Law 68/99.

Main Responsibilities

- Employee Relations.
- Support operational personnel management activities such as attendance and payroll processing, onboarding, document filing, monitoring, and compliance with internal regulations and labor laws.
- Liaise with other Corporate Services functions and external contacts such as labor consultants and tax advisors.
- Assist employees with travel arrangements and reimbursement procedures for business trips and work-related travel.




- Support the management of meal vouchers, corporate welfare programs, and supplementary pension funds.
- Assist in organizing staff training courses.
- Support the logistics organization of company events.
- Office Maintenance and Work Environment
- Ensure a well-organised and comfortable working environment.
- Manage office supplies and office-related contracts (e.g., cleaning services, utilities, fire prevention).
- Ensure compliance with office conduct rules, including health and safety regulations.
- General Administrative SupportCarry out additional administrative support tasks.

Required qualifications and experience

- Degree in Human Resources, Business Administration, or a related field OR equivalent professional experience in office administration.
- At least 2 years of experience in office administration.
- Knowledge of Italian labor laws and regulations is desirable.
- Good command of English (written and spoken).
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).Strong organisational and communication skills.
- Discretion in handling confidential information.

Workplace: Frascati (Rome), Italy

We generally follow a hybrid working model with 2 days (or more) in the office and the remaining days working from home. The specific arrangements for this position will be discussed and agreed upon with the successful candidate.

Work Permit: Applicants must be European Union citizens belonging to protected categories (Law 68/99) and must possess a valid work and residence permit for the above-mentioned work location. The position is open to all genders (Law 903/77). Candidate security, identity, and reference checks are part of the recruitment process.Application

Start Date: As soon as possible.

📌 Administrative Assistant and Office Manager Frascati - Protected Category/99 (Italia)
🏢 Solenix
📍 Italia