ppEcowater Systems Italia S.R.L /ppAs a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you'll be doing things that matter, leading at every level, and winning a better way.
We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best.
/ph3About EcoWater Systems /h3pEcoWater Systems is a global leader in water treatment solutions, specializing in water softeners for domestic use.
We offer a range of products including drinking water filtration systems for both private individuals and the tertiary sector.
As part of MARMON WATER, a Berkshire Hathaway company, we are committed to providing clean, healthy water for generations to come.
/ppEcoWater is present through different distribution channels and different brands.
/ph3Your mission /h3pAs Administrative Order Management Specialist, you play a central role in ensuring the smooth and reliable execution of our order-to-cash process in Italy.
You act as the key link between customers, sales, logistics and finance — ensuring efficient order management, high-quality service, and accurate administrative follow-up.
/ppThis is a hands-on, end-to-end role with a strong impact on customer satisfaction, sales efficiency and operational reliability.
/ppYou will be part of a small team of six employees, reporting directly to the Country Leader Italy.
/ph3Key responsibilities:



/h3h3Order Management Sales Administration /h3ullipManage the full order-to-cash process from order entry to invoicing /p /lilipEnsure accurate processing of orders, invoices, and credit notes /p /lilipValidate price conditions and commercial agreements /p /lilipMonitor order status, deliveries and back-orders /p /lilipEnsure timely and correct customer confirmations /p /li /ulh3Customer Sales Support /h3ullipAct as first point of contact for customers on administrative topics /p /lilipProvide proactive updates on order and delivery status /p /lilipSupport the sales team with order follow-up and issue resolution /p /lilipBuild strong relationships with customers through reliable and professional communication /p /li /ulh3Process Reliability Continuous Improvement /h3ullipEnsure consistency, accuracy and compliance in administrative processes /p /lilipIdentify opportunities to simplify and improve order management and logistics flows /p /lilipSupport the optimization of tools and ways of working (ex. transition to new ERP tool) /p /lilipContribute to maintaining data quality and reporting reliability /p /li /ulh3Reporting Financial Follow-up /h3ullipPrepare regular reports on sales,



orders and back-orders /p /lilipMonitor outstanding payments in collaboration with finance /p /lilipSupport accounting with accurate and timely data /p /lilipEnsure proper administrative follow-up of customer accounts /p /li /ulh3Your ideal profile to join our Team?
/h3pYou have proven experience in a similar role.
Solid understanding of invoicing and basic accounting principles is required to ensure accurate and flawless customer invoicing.
You are rigorous, organized, reliable and dynamic to meet priorities and handle multiple tasks simultaneously.
/ppYou show initiative to move projects forward, have excellent communication skills, and enjoy working in team.
Mastery of the subtleties of effective communication will be essential to your success: listening, asking relevant questions, rephrasing, being diplomatic with a variety of people... /ppFinally, a good command of spoken and written English is bmandatory.
/b (daily contacts with colleagues in the Polish plant) /ppYour interpersonal skills, good humor and dynamism will be the keys to joining our great team.
Commitment, integrity and focus are the values that should unite us.
So together, let's innovate and share a great adventure.
/ph3Additional information: /h3ullipLocation: Milan – Viale Famagosta /p /lilipStart date: ASAP /p /lilipEmployment type: permanent tempo pieno /p /lilipCompensation benefits: Salary according to profile in range €31K - €33K Annual + meal vouchers + two days of remote work per week /p /li /ulpFollowing receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
/p /p #J-*****-Ljbffr

📌 Admin & Order Management Specialist (Milano)
🏢 Marmon Holdings
📍 Milano