BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
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General Description
The Manager Commercial Event Planning and Business Operations reporting to the Business Operation Director Italy, will be responsible congresses and events planning and execution in addition to other strategic and administrational tasks within the Unit. This Function will work closely with business Functions and with Regulatory, Legal and Compliance for tasks related to those events subjects to regulatory authority approval.
Essential Functions Of The Job
Collaborate with relevant Functions within the affiliate to get an in-depth understanding of their business needs and execute strategy into successful events.
Manage relationships, contacts and price negotiations with vendors, providers, scientific organizations and support related contract negotiations.
Manage events and congresses budget, ensuring accurate and timely reporting.
Coordinate all stakeholders internally and externally to ensure delivery of all congress activity on time, on budget and in accordance with legal, regulatory and compliance requirements.
Cooperate closely with Commercial and Medical Teams regarding the execution of national congresses (e.g. booth building, satellite Symposia; meeting rooms onsite).




Selection and management of congresses and events agencies to effectively address BeOne needs
Ensure onsite management, logistics and oversight for congresses and events in collaboration with medical, sales, marketing and access teams.
Manage the congresses and events internal approval tool and any kind of modifications if needed
Maintain oversight of core congresses and events documentation.
Forge strong team-oriented working relationships with Global and EU congresses department.
Manage, with support of external Agencies if appropriate, all logistical aspects of national and international events (hotel, travel, restaurants.) as well as necessary authorizations for delegates.
Work closely with marketing department for the organization of standalone events.
Organize/support the organization of logistics for internal events such as Cycle meetings
Support administrative and financial/budgeting tasks related to congresses and events
Support Regulatory and Compliance (or the external consultants if applicable) in managing events submission to AIFA on time and according to applicable Law
Qualifications
5+ years of pharmaceutical industry or related experience in managing pharmaceutical congresses.




Very good knowledge of policies, structures and processes related to congress and events organization
Knowledge of tools and regulations regarding meetings/travel
Project management skills with the ability to manage multiple projects simultaneously.
Demonstrated attitude to work in cross-function in teams across geographies (EU-US)
Proven ability to successfully engage with internal/external key stakeholders, creating alignment horizontally and vertically
Excellent interpersonal, oral and written communication skills
Attention to cultural diversity and inclusivity
Entrepreneurial and innovative of spirit
Proactivity
Fluent in English; other languages advantageous
Supervisory Responsibilities
No
Working Modality
Hybrid (working 2-3 times per week from our office in Milan)
Salary Range Italy: 57,100.00 EUR - 71,400.00 EUR
Global Competencies
Fosters Teamwork
Provides and Solicits Honest and Actionable Feedback
Self-Awareness
Acts Inclusively
Demonstrates Initiative
Entrepreneurial Mindset
Continuous Learning
Embraces ChangeResults-Oriented
Analytical Thinking/Data Analysis
Financial Excellence
Communicates with Clarity
We are proud to be an equal opportunity employer. xysqume BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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📌 Manager, Commercial Event Planning and Business Operations (Milano)
🏢 BeOne Medicines
📍 Milano