Singapore Airlines, a leading international airline, invites interested candidates to apply for a temporary position as Finance & Admin Assistant in Milan.

This opportunity is reserved for candidates belonging to the Protected Categories (art. 4 of Italian Law 68/99)

Type of contract

: temporary (12 months) – subordinate fixed term employment contract

NCLA:

Air transport – FAIRO section

Role:

Finance & Admin Assistant

Contractual level:

6

Starting monthly salary gross:

EUR 1.973 gross for 14 monthly instalments

Workplace:

Milan office The role requires strong coordination skills, attention to detail, and the ability to manage multiple operational processes.

This position works closely with landlords, leasing companies, vendors, regulatory authorities, fiscal consultant, and internal departments.

Key Responsibilities and duties

Posted Staff

- Monitor and liaise with landlords on rental agreements, utilities contracts, and related invoice verification
- Coordinate residence-related administrative matters for posted staff
- Manage and liaise with leasing company on car administration matters, and related invoice verification and reconciliation
- Coordinate vehicle maintenance, accident reporting, insurance, and traffic fines with posted staff and vendor
- Support employee mobility, relocation, and accommodation matters
- Coordinate travel and logistical arrangements when required

Admin

- Manage contracts, RFQs, and vendor coordination
- Manage RFP processes using SAP Ariba system, including vendor coordination and documentation management
- Use Ariba system to upload, maintain, and track contracts and related procurement documentation
- Coordinate with Vendors, Business Units (BU), local lawyer, and Head Office on contract drafting, review, clarification, approval,



execution, and documentation processes
- Perform World-Check sanctions screening and compliance checks on vendors and relevant counterparties based on screening requests submitted by all Business Units (BU) within SQ Italy
- Manage and monitor official PEC email communications, including dissemination and coordination with relevant stakeholders
- Liaise with ENAC (Civil Aviation Authority) and other regulatory authorities
- Prepare and submit the required documentation for flight protection requests to ENAC, communicate requirements and approvals to relevant internal departments, and coordinate with ENAC to ensure timely processing
- Coordinate general services for SQIT offices
- Manage office facilities, maintenance, utilities, and service providers
- Handle procurement support and purchase coordination
- Maintain office assets, inventory, and administrative records
- Coordinate office access security keys, parking, and workspace arrangements
- Support meetings, events, and corporate administrative activities
- Coordinate with HQ and internal departments on administrative matters

Local Bookkeeping

- Submission of incoming and outgoing invoices to fiscal consultant
- Local bookkeeping data capture and documentation maintenance
- Invoice reconciliation
- Maintain proper filing of financial and accounting documents
- Assist in audit preparation and document retrieval




- Monitor payment follow-ups and invoice status coordination
- Coordinate and consolidate financial and operational information from various departments, including BSP sales data, passenger (PAX) sales, and cargo sales, for submission to the fiscal consultant

VAT

- Handle VAT exemption letters and related documentation
- Coordinate VAT-related submissions and follow-up with consultants
- Maintain tax documentation and compliance records
- Support regulatory and tax audit documentation requirements

Others

- Verify admin supplies and services invoices
- Submit vendor documentation to IBM and other departments
- Coordinate vendor onboarding and document collection
- Coordinate the translation, preparation, and filing of SIA accounts and related documentation.
- Arrange for documents to be routed for Adobe Sign approval across various departments
- Maintain organized filing systems for administrative documents
- Support process improvement and administrative workflow coordination
- Perform ad hoc administrative duties as assigned

If you are a highly motivated individual with strong administrative capabilities, we encourage you to apply.

This position offers an excellent opportunity to join a world‑renowned airline.

Applications should include your CV and motivation letter (both in English) and be sent to:

[email protected] The offer is addressed to people of both genders in compliance with Legislative Decree n. 198/2006 and is prepared in compliance with Legislative Decree n 96/2026 on salary transparency.

The interested candidates should send a detailed resume providing explicit authorization of Personal Data Treatment (GDPR - Regulation EU 679/2016).

📌 Finance & Admin Assistant – Belonging to the Protected Categories (Italian Law 68/99) (Milano)
🏢 Singapore Airlines
📍 Milano