Key Responsibilities
- Executive Personal Coordination
- Manage complex, multi‐timezone calendars for both principals using Google Calendar, ensuring all commitments are confirmed, prepared for, and followed up.
- Coordinate Zoom and virtual meetings end‐to‐end: scheduling, technical setup, agenda preparation, and post‐meeting follow‐up.
- Own and drive to‐do lists and action trackers for both principals, assigning deadlines and proactively chasing completion with zero tolerance for items falling through the cracks.
- Handle confidential correspondence, emails, and communications on behalf of both principals, prioritizing and routing appropriately.
- Prepare briefing documents, meeting notes, research summaries, and presentations as required.
- Organize significant long and short‐haul travel for both principals, family members, and staff when required.
- Household Family Management
- Oversee the smooth running of the Milan household and coordinate with the wider support team (housekeeping, maintenance, drivers, security, etc.).
- Manage school schedules,



extracurricular activities, and logistical needs for two teenage children, liaising with schools and external parties as needed.
- Plan and coordinate family travel, including complex international itineraries, visas, accommodation, ground transport, and contingency planning.
- Manage household vendors, supplier contracts, invoices, and service schedules — track renewals, payments, and performance.
- Source and manage domestic service providers; oversee household projects and renovations end‐to‐end.
- Administrative Financial Oversight
- Maintain organized digital and physical filing systems across all personal and family domains.
- Track expenses, reconcile receipts, and liaise with accountants or financial advisors as required.
- Manage subscriptions, memberships, insurance, and other recurring administrative obligations.
- Conduct research, price comparisons, and vendor assessments before recommending solutions.

📌 Executive Assistant (Italia)
🏢 Jefferson Wells Italia
📍 Italia