In the role of F&B; Coordinator at Grand Hotel Timeo you will provide support to the Food & Beverage Manager and the F&B; department in daily administrative and operational activities. This role will contribute to maintaining operational efficiency and upholding the hotel's service standards.
Primary Responsibilities
Manage internal and external correspondence and communications for the F&B; department
Maintain archives of documents, contracts, suppliers, and departmental files
Prepare reports, analyses, and presentations as requested by the F&B; Manager
Create and manage Purchase Orders (PO) for Food & Beverage procurements, including follow‐up
Assist in scheduling and managing F&B; staff shifts, ensuring adequate coverage
Coordinate special guest requests and dietary preferences, communicating them to kitchen and service teams
Support inventory management and verify supplier deliveries
Monitor and ensure compliance with hygiene and sanitation standards (HACCP) and operational procedures
Manage and coordinate reservations for restaurants and bars,



responding to guest inquiries and ensuring proper organization
Act as a point of contact between the F&B; department and other hotel departments
Participate in F&B; department meetings, taking notes and distributing minutes
Maintain effective communication with staff
Requirements
Previous experience (minimum 1‐2 years) in an administrative or coordination role, preferably within the F&B; sector of luxury hotels or high‐end restaurants
Excellent knowledge of Italian and English (spoken and written); a third language will be considered a plus
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with F&B; management systems (e.g., POS, inventory management software)
Good organizational skills, time management, and attention to detail
Strong communication and interpersonal skills
Ability to work effectively under pressure
Proactive attitude and a problem‐solving approach
Flexible working hours, including a

📌 F&B Coordinator | season 2026 | Grand Hotel Timeo, a Belmond Hotel (Italia)
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📍 Italia