**Overview**: - Join our team as an Executive Assistant providing administrative support to the Global Head of Preclinical and Translational Sciences. This role involves managing schedules, coordinating international travel, and maintaining documentation. **Main Activities & Responsibilities**: - **Calendar and Schedule Management**: - Efficiently manage the Global Head's calendar, scheduling internal and external meetings, appointments, and conferences with precision.
- Prioritize meeting requests, resolve scheduling conflicts, and ensure all necessary materials are prepared and distributed in advance.
- Manage logistics for virtual and in-person meetings, including room reservations, catering arrangements, and technology setup.
- ** Travel Coordination**: - Organize domestic and international travel logistics, including flights, accommodation, ground transportation, and visa processing.
- Thoroughly prepare detailed itineraries, expense reports, and meticulously ensuring compliance with company travel policies.
- Anticipate and proactively address potential travel disruptions or changes.
- ** Document Management and Archiving**: - Set up and maintain organized digital and physical filing systems for critical documents, reports, and correspondence to ensure accessibility.




- Ensure proper archiving and retrieval of confidential and sensitive information in compliance with company policies and regulations.
- Assist in document preparation, formatting, and proofreading, ensuring accuracy and professional presentation.
- ** Communication and Correspondence**: - Draft, review, and edit correspondence, memos, and other documents on behalf of the Global Head.
- Act as a professional and courteous point of contact for internal and external stakeholders.
- ** Administrative Support**: - Handle expense report preparation and processing promptly and accurately.
- Assist with the coordination of departmental events, workshops, and team meetings.
- Ordering and managing office supplies for the Global Head's office.
- Perform other administrative duties as assigned to support the efficiency of the department.
- ** Cross-Functional Collaboration**: - Effectively collaborate with other Executive Assistants within the pool to ensure consistent support across leadership functions.
- Liaise with various internal departments (e.g., HR, IT, Finance) to facilitate departmental operations. **Job Requirements**: - ** Experience**: Proven experience as an Executive Assistant supporting senior executives in a global organization, preferably in pharmaceuticals or biotechnology.
- ** Language**: Fluency in written and spoken English is essential.

📌 Assistant to The Global Head of Preclinical and Translational Sciences (Pomezia)
🏢 Menarini
📍 Pomezia