**Job Requirements**
**Why this role?** This is not a traditional assistant role. It’s a key role supporting the CEO and coordinating core business activities. You will gain exposure to strategic decision-making, governance, communications, and HR operations—making this an excellent opportunity for someone looking to grow into a broader business or leadership support role within a multinational environment. You will work closely with the CEO with clear prioritisation and support across functions.
**- What you’ll do** **Executive Support & Business Coordination**
- Act as a trusted partner to the CEO, managing calendar, priorities, travel, and key deliverables
- Prepare presentations, reports, and materials to support business planning and decision-making
- Coordinate meetings, follow-ups, and cross-functional projects linked to strategic priorities
- Manage relationships with external stakeholders, including industry associations and chambers of commerce
- Support compliance-related activities in collaboration with the Compliance Officer
- Partner with Finance and Procurement on orders, invoicing, and administrative processes
- Oversee day-to-day office management and operations
**- Governance**
- Support local governance activities including Board and Shareholder meetings
- Coordinate documentation (e.g., minutes, powers of attorney, notary-related matters)
- Ensure accuracy, timeliness, and compliance in all governance processes
**- Communication**
- Contribute to internal communications initiatives in collaboration with HR
- Support external communications alongside Corporate Communications and local agencies
- Manage content for intranet and social media channels (LinkedIn, Instagram, etc.)
- Assist in the organisation of internal and external events, conferences, and stakeholder engagements




**- HR & Employee Experience Support**
- Support onboarding of new hires to ensure a smooth and engaging experience
- Coordinate delivery of training activities, surveys, and participation records
- Assist with administrative HR processes (e.g., documents, data collection, employee documentation, surveys ) **Work Experience**
**What we’re looking for** **Experience & Background**
- Bachelor’s degree (or equivalent); Legal background is a plus
- 1-3 years’ experience in a similar role within a multinational company or professional services environment (e.g., law firm)
- Exposure to HR processes, governance, or compliance is advantageous
**- Skills & Capabilities**
- Fluent English (mandatory); German is a plus
- Excellent organisational skills with the ability to manage multiple priorities
- Strong sense of ownership and proactive, hands-on approach
- High level of discretion and confidentiality
- Exceptional communication and interpersonal skills across all levels
- Strong attention to detail and accuracy
- Comfortable working in a fast-paced, dynamic environment
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
**- What makes you stand out**
- You are curious, adaptable, and eager to learn
- You thrive in complex environments and enjoy variety in your work
- You build strong relationships and foster collaboration
- You see beyond tasks and understand the bigger business picture **Benefits**
**What you’ll gain**
- Direct exposure to senior leadership and strategic decision-making
- Broad experience across multiple business functions
- A role with real responsibility, visibility, and growth potential
- A collaborative, international working environment
**- What we offer**
- Permanent contract
- Competitive salary (RAL commisurata all’esperienza)
- Hybrid working
- International environment

📌 CEO Assistant (Segrate)
🏢 Lanxess
📍 Segrate