We’re looking for a structured and proactive Document Controller to manage and enhance our document control framework across complex technical projects, ensuring accuracy, traceability, and efficiency throughout the full project lifecycle.
In this role, you’ll play a key part in improving document workflows and DMS environments, working closely with engineering and project teams in an international and fast-paced context.
What you’ll do
Set up, maintain, and continuously improve DMS environments and document control processes
Configure workflows, approval cycles, metadata structures, naming conventions, and permissions
Manage document registers, deliverables, transmittals, and tracking tools
Ensure proper registration, classification, distribution, version control, and archiving of all documents-
Monitor submissions, review cycles, deadlines, and elevate delays when needed
Support project close-out activities ensuring complete, traceable, and audit-ready documentation
Define and improve document control procedures, templates, and guidelines
Support internal and external audits ensuring full compliance and traceability
Provide training and guidance to project and engineering teams on DMS and document processes
Collaborate with Project Managers, Engineers, suppliers, contractors, and clients on documentation flows and requirements
Prepare reports on document status, KPIs, submission performance, and review progress
Ensure confidentiality and proper handling of sensitive technical and contractual information.
What we’re looking for
Degree or diploma in Engineering, Information Management, Business Administration, Records Management, Project Management, or similar
2–5 years of experience in document control or information management
Hands‑on experience with Document Management Systems (e.g. SharePoint, Aconex,
Autodesk Docs, Procore, InEight, TeamBinder, 3DExperience or similar)
Experience setting up or improving DMS environments, workflows, registers, and approval processes
Experience managing technical documentation (drawings, specs, vendor docs, transmittals, project records)
Advanced Excel and strong reporting/data management skills
Excellent organisational skills and strong attention to detail
Ability to manage multiple priorities and deadlines in a project environment
Strong communication skills and ability to work with multidisciplinary teams
Proactive, structured, and problem‑solving mindset
High level of reliability, confidentiality, and professional discretion
Fluent English and Italian are required.
Knowledge of Autodesk Docs / Forma
Familiarity with ISO 19650, BS EN 1192, or ISO9001
Understanding of project delivery processes and engineering document planning
Experience in renewable energy, BESS, power systems, or industrial environments
Experience in international or multicultural organisations
Location
Hybrid remote and Milan Offices.
What we offer
Permanent full-time contract
Competitive salary starting from €28,000, aligned with seniority and experience, along with an attractive total rewards package including welfare programs, and additional company benefits.
A flexible and innovative approach to remote working that adapts to your needs (see: www.familyworking.it)
Ambitious and people‑centered work environment — we invest in your growth and well‑being
Professional experience in an international setting, with a young and multicultural team (31+ nationalities)
This announcement is addressed to both sexes, in accordance with Law 903/77 and Legislative Decree 198/2006, and to people of all ages and nationalities, in accordance with Legislative Decrees 215/03 and 216/03
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📌 Document Controller (Milano)
🏢 Altro
📍 Milano