ph3About the Role /h3 /brpThe role involves managing daily operations and compliance within the office, ensuring adherence to local laws and regulations while supporting business development and maintaining the company’s brand image. /p /brh3Responsibilities /h3 /brul /brlibOffice Compliance Daily operations /b /li /brliResponsible for daily operation support, implement local admin compliance management system in accordance with Italian local laws and regulations. /li /brliManage the whole process of office supplies to control operational costs reasonably. /li /brliConduct daily inspection, maintenance and repair applications to ensure a tidy working environment and normal operation of equipment. /li /brliOrganize and file admin documents and compliance ledgers, standardize local admin workflows, and ensure all operational work complies with local regulations. /li /brliStrictly implement corporate HSE management system and local Italian standards for safety, occupational health and environmental management. /li /brliConduct regular safety inspection, hazard investigation, rectification tracking and closed-loop management for office areas to prevent potential safety risks. /li /brlibAdmin Business Reception /b /li /brliResponsible for business reception, itinerary coordination and on-site arrangement for visitors. /li /brliProvide comprehensive admin logistics support for business development and maintain the company’s external brand image. /li /brlibBusiness Travel Management /b /li /brliManage the whole business travel process, including travel application review, unified booking of flights, hotels and transportation. /li /brliImplement corporate travel policies and local compliance requirements, standardize travel behaviors, strictly control travel costs.



/li /brlibCompany Vehicle Management /b /li /brliResponsible for unified management of official vehicles, establish vehicle management ledgers, and coordinate vehicle scheduling, daily usage registration and driving record statistics. /li /brliFollow up or assist the whole process of registration, insurance application and renewal, maintenance, inspection, repair, etc. /li /brlibOther Admin Support Work /b /li /brliAssist in daily admin, logistics support and compliance declaration work of local subsidiary. /li /brliFinish other temporary work assigned by superiors. /li /br /ul /brh3Qualifications /h3 /brul /brliBachelor degree or above, major in Administration Management, Business Administration, HR Management, Safety Management or related fields is preferred. /li /brliAt least 2-3 years of working experience in Admin, Operations or HSE management /li /brliFluent in English and Italian. /li /brliStrong organizational skills, attention to detail, punctuality, and problem-solving abilities. /li /brliAbility to work independently and manage priorities in a dynamic environment. /li /br /ul /brh3Required Skills /h3 /brul /brliStrong organizational and multitasking abilities. /li /brliExcellent communication and interpersonal skills. /li /brliProficiency in office software and tools. /li /br /ul /brh3Preferred Skills /h3 /brul /brliExperience in compliance management. /li /brliKnowledge of local regulations and safety standards. /li /brliFamiliarity with travel management systems. /li /br /ul /brh3Pay range and compensation package /h3 /brpCompetitive salary based on experience and qualifications. /p /brh3Equal Opportunity Statement /h3 /brpWe are an equal opportunity employer and are committed to creating a diverse and inclusive workplace. We encourage applications from all qualified individuals. /p /p #J-18808-Ljbffr

📌 Administrative Specialist (Milano)
🏢 GWM Italia
📍 Milano